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  • Job reference: RMS0194129

Admin Assistant

  • Sector: Commercial
  • Location: Wales
  • Job type: Contract
  • Date posted: 10/05/2018
  • Duration: 12 months
  • Time left:
    d h m s
    (07/06/18)
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The Role:
Fircroft are seeking an Admin Assistant for a 12 month contract within Flintshire

Location: Flintshire
Business: Oil & Gas

Responsibilities:

* To take receipt of invoices forwarded by the Finance department and check the content of the invoice against the relevant call off order(s).
* To raise and distribute service entry check sheets and enter information into SAP as necessary.
* To process and complete service entry check sheets, ensuring that rates and costs incorporated in received invoices are in line with contract rates.
* To create service entry records in SAP and issue to Contract and Budget Holders for approval or reply.
* To expedite the timely turnaround of service entry approvals by Contract and Budget Holders.
* To liaise with Vendors with respect to invoice discrepancies and queries and facilitate the correction and revision of same.
* To process requests for manual payment of non-contract or non-SAP invoices on behalf of the business.
* To liaise with the Finance Department in London with respect to invoice queries, payment requests and confirm or obtain payment dates for Vendors.
* To produce and issue reports detailing invoice processing performance on a regular basis.
* To contribute to the Weekly and Month Report provided to the Management Team with respect to departmental activities and performance.
* To assist the Contract Administrators as required in support of their activities in respect to contract management and administration. Including but not limited to the raising and issuing of call off orders, supporting vendor feedback requests and expediting data and documents from contracted vendors as required.

Required skills:-

* Strong Microsoft Excel, Word, Powerpoint, Outlook skills
* SAP Experience
* Good Numeracy and Accuracy
* Good prioritisation skills
* Good Communication skills

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft''s services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the Data Protection Act 1998. Fircroft will only process your personal data for the specific purposes of manging your application.

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