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  • Job reference: RMS0207121

Compliance, Vendor Mgmt and Reporting Coordinator

  • Sector: Oil & Gas
  • Location: London
  • Job type: Contract
  • Date posted: 26/02/2019
  • Duration: 12 months
This vacancy has now expired.
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The Role:
Main Accountabilities and Responsibilities:-

* To prepare and update Company Procurement Policies and Procedures
* To propose new work practices and procedures in order to improve effectiveness and efficiency of the procurement process
* To coordinate procurement planning, monitor and report requirements and standards reviews and report the results to the Procurement Manager
* To be custodian and responsible of all department forms, model contract templates and other related documents and propose new document management approaches and solutions
* To be responsible for the archiving and retention of all contracts and procurement documentation
* To establish and maintain the Contracts and Procurement Department Reporting System and practices
* To propose and implement new Reporting practices, such as Key Performance Indicators, Tableau de Board and Business Score Card in compliance with Company and S.p.A. requirements
* To prepare strategic "ad hoc" analysis to improve effectiveness and efficiency of the procurement process and propose solutions to Procurement Manager to continuously improve, re-evaluate and optimise procurement activities
* To propose and implement new solutions and standards for the planning activity
* To ensure that Company's systems, procedures and rules regarding contractual and procurement activities are followed
* To coordinate the preparation of analysis and presentations for Top Management
* To be responsible for official company reports such as Procurement Outlook, Procurement Key Performance Indicators
* To lead new ERP system enhancements and future developments
* To implement any other reasonable request from the Procurement Manager
To co-ordinate Compliance, Vendor Management and Reporting activity in the department.

Key responsibilities cover the following areas:

* Preparing and updating Procurement Policies and Procedures
* Ensuring Procurement Planning and Reporting activities are compliant with Company's standards & procedures
* Coordinating Procurement Reporting and Planning activities and all related matters including enhancements / implementations of systems related to same
* Liaison with ERP Department and acting as the Procurement Representative for any ERP system enhancements / new ERP system implementation
* Liaison with HQ Procurement Department for guidance, as applicable.
* Focal point for audits
* Functionally coordinates Vendor Management Advisor (LB)
* To ensure adherence to the Company's Health, Safety & Environment policies, procedures and standards
* To fully comply with Code of Ethics, Law 231 principles and Fighting Corruption Initiative

Vendor Management - Coordination:

* Monitor compliance with vendor management procedure
* To coordinate vendor management activity including
* Management of the Vendor Management System in compliance with the company's HQ model and best practices
* Conducting local market intelligence activities
* Managing multidisciplinary Vendor Qualifications
* Updating the Vendor Qualification Status through periodic Vendors' analysis and feedback reports
* Managing, updating and maintaining the Company Commodities Classification List
* Managing external contractors assisting them in the Vendor Qualification Process
* To implement and properly follow all Procurement procedures and policies
* To assist Procurement Department including preliminary analysis of supplier capabilities, eco-fin data, due diligence

Essential Skills / Qualifications:
* Degree qualified in a Business or Commercial subject (preferred)
* Detailed working knowledge of SAP, GPS and Microsoft Office Suite.
* Previous relevant experience at a similar level/position.
* Oil & Gas Industry experience required.
* In depth knowledge of activity relating to Contracts and Purchasing.
* Supervisory experience required.

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

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