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  • Job reference: RMS0205931

Part Time Senior Business Support

  • Sector: Commercial
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 01/02/2019
  • Duration: 12 month
This vacancy has now been filled.

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The Role:
12 Month contract
Based in Aberdeen working 20 hours per week 8.30am-12.30pm every day.

To provide administrative support to the maintenance management of the Brae Field assets.

Principal Accountabilities:
* Meeting Room Management: Book meeting rooms and send out meeting requests; order catering when required. Collaborate with the Facilities Team to ensure the house keeping of meeting rooms; check IT equipment is working correctly; remove used flip chart paper; check the correct facilities are in place in meeting rooms. Take minutes when required at meetings and types up notes. Request input from employees and external people for meetings and agendas.
* Travel and Expenses: Arranging offshore visits when required; booking travel; produce business expense reports and submit employee expenses on their behalf.
* Event Management: Assist with the organising of external events and functions.
* Creation of Purchase Orders and Call Offs and setting up new vendors.
* New Starts and Visitors: Assist with new start employees; order offshore kit bags when required; liaise with HR to organise induction; set up contractors in SAP; organise lunch cards and security pass; co-ordinate visitors including arranging offices and providing information to F&A for tax purposes.
* Office Space Management: Maintain paper levels in printers; check the functioning of photocopiers and central shredders. Ensure notice boards and coffee points are kept up to date.
* Administer onshore and offshore contractors in HR Central; Administer time writing of offshore services contract personnel to CATs.
* Complete filing for departments.

The Company:
My Client is a global market leader among the worlds integrated energy companies - applying innovative technologies to discover and develop valuable energy resources, providing high-quality products to the marketplace to meet growing energy needs and is proud to be a part of this vital industry and has a net Income of over $3.5 billion.

Essential Skills / Qualifications:
Qualifications required:
* SCQF Level 5 in Administration or equivalent (preferred)

Skills Required:
* Strong skills in Microsoft packages Word, Excel, PowerPoint
* Strong communication skills
* High attention to detail
* Good team player
* Collaboration
* Desire to learn and continuously improve
* Open to both positive and formative feedback
* Drive for results to solve problems in a timely manner
* Diligent

Experienced Required:
* Administrative experience in similar role (preferred).
* Previous operational experience with PC based database systems

Specialised job knowledge:
* SAP (preferred)
* Travel administration and business expense reports

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

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