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  • Job reference: RMS0215030

HR Business Co-Ordinator

  • Sector: Oil & Gas
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 08/08/2019
  • Duration: 2 months
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The HR Co-ordinator supports the provision of an effective HR transactional service to the business, assisting with all HR activities, and ensuring consistent advice and guidance is provided to managers and staff in line with Company policies, procedures and processes.

HR ADMIN
* Maintain SAP employee records: inputting and updating information, ensuring accuracy and attention to detail
* Ensure payroll instructions for payroll and Impatriate payroll are approved in line with company policy and are submitted in line with relevant payroll deadlines
* Prepare all employee related communications in line with agreed templates
* Respond to employees and managers on general HR questions including policy queries and various e-timesheet systems queries, signposting them to information available on WAT as appropriate
* Support the continuous improvement of HR information on WAT to enable employees and managers to access information easily
* Support the induction process for new employees, ensuring induction packs provide appropriate information
* Carry out research into policies, procedures and legislation
* Inform benefit providers Denplan and AXA PPP of changes to employee membership on a monthly basis
* Provide administrative support during Employee Relations cases i.e. taking minutes, drafting letters, writing reports
* Booking of all medicals, including workfit's for UK and Group employees, as required
* Raise any financial commitment paperwork as required
* Provide support during the salary reviews process
* Complying with data protection requirements in accordance with UK legislation
* Coordinate the annual immigration audits and Group employees
* Process employee entitlements in line with the secondee and relocate policies
* Provide non-standard reports from SAP as and when requested
* Maintain filing on an ongoing basis throughout the year culminating in year-end archiving
* Support the Contractor Management team when

RESOURCING & CONTRACTOR MANAGEMENT
Support the Contractor Management team with the following, when required;
* Co-ordinate recruitment and selection activities i.e. arranging interviews, preparing recruitment packs, organising career fairs, drafting response letters, drafting offers of employment
* Prepare all documentation and coordinate approvals of Contractor Mobilisation requests from creation to issue of orders within the designated timeframe, this includes co-ordination with Cost Control, departmental managers for approvals, Asset Director for approval. This also includes increase of IAL with Contracts Department and all steps associated with raising and issuing the Technical Assistance Order (TAO) and Specific Terms to the technical assistance service provider
* Input and maintenance of appropriate temporary resource data in the HR Management System (SAPHRM) and hard copy files and ensuring accurate information is held at all times including copy of CV; workscope and PAYE calculation (if appropriate) for each individual
* Ensure all Contractor new start information is correctly processed and is communicated to the appropriate Asset/Corporate Administration Team and Asset/Corporate Manager, including assignment of payroll number
* Co-ordinate all CMF expiries and raise relevant extension paperwork (on a monthly basis); position change or re organisation paperwork in a timely manner and advising all parties required
* Provide ongoing support during the end of year Contractor Renewal process

MOBILITY
* Conduct arrival inductions for Group Impatriates and coordinate all paperwork for transition to Aberdeen. This includes inbound immigration assistance, PwC arrival tax briefing, obtaining a UK National Insurance number as well as support for opening a UK bank account, schooling, housing etc
* Provide continued support to the Group Impatriate population during their assignment on general expatriate policy, timesheets and expenses
* Coordinate and input Impatriate timesheets into the Head Office STAR system and liaise with Paris HR for related queries
* Processing weekly Impatriate expenses in line with local terms and conditions and RAPMI rules and coordinating costs at tax year end
* At the end of assignment, carry out departure meeting and ensure that HMRC are advised of departure from the United Kingdom
* Provide support to the HR Asset team in preparing UK employees for expatriation on a TGI contract (paperwork to TGI, training requirement, immigration and travel)

SPECIFIC REQUIREMENTS:
* CIPD qualified or working towards
* Experience of working in a busy HR team
* Experience of working to challenging deadlines
* Able to build good working relationships with people and customer focused
* Good communication skills both written and verbal
* Good understanding of Company and Group HR policies & procedures
* Strong delivery and continuous improvement focus
* Knowledge of the Asset and the business
* Ability to manage multiple projects

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

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