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  • Job reference: RMS0123344

Account Payable Manager

  • Sector: Commercial
  • Location: Thailand
  • Job type: Permanent
  • Date posted: 13/03/2013
  • Time left:
    d h m s
    (20/03/13)
This vacancy has now expired.
The Role:
Staff Supervision
- Train staff on all accounts payable processes and the documentation to satisfy auditors and DMF.
- Organise and supervise the Accounting team to ensure that all work is carried out in order to set individual objectives, manage performance, develop and motivate accountants, provision of formal and informal feedback and appraisal in order to maximise levels of individual performance.
Verification of Contracts
- Verify whether contracts are in place for each entity when invoices are raised for each entity to ensure the terms are valid for each entity therefore minimizing inter-company charges and save the administration and accounting costs.

Verification of Invoices
- Agree with vendors that no individual invoices are submitted so that a single consolidated invoice can be approved for payment to the vendor.
- Ensure proper supporting document are in place.

Cost Savings in Procurement
- Investigate the possibility of fixing a central rate contract through Procurement in order to obtain cost savings for the company
- Recommend sourcing from a few vendors locally rather than many vendors from multiple countries (with higher costs of freight, customs, etc) to save costs and encourage local sales.
- Find ways and means to pay in the local currency (Baht instead of $) since the revenues are in Baht and to reduce currency exposure
- Track all avenues for Purchase versus Rental options to reduce costs in the long term.

Inputs for enhancements in IT systems
- Provide recommendations to IT to introduce improvements in business processes or controls to enhance the accounting system.
- Provide input and specifications to IT to design the on-line payment system.

Payments
- Verify all invoices against agreed terms and rates, VAT rulings, etc to send it to the department concerned for approval
- Ensure accurate inputs of approved invoices into the system to process the approved invoice for payment in line with the due date.
- Ensure accurate payment of VAT and withholding tax on due dates to avoid penalty and surcharge by Thai Revenue Department.

Warehouse
- Ensure the physical number and value of all items in the store reconcile with the value on the books in order to maintain accuracy of records.
- Conduct physical count of warehouse stock at least once a year.

Reconciliation Reports
- Organise the reconciliation on a monthly basis of Accounts Payable and the general ledger is in agreement to make timely adjustments
- Organise the reconciliation of VAT and withholding tax with general ledger and with tax invoice and withholding tax certificate.

DMF Reports Other Reports
- Prepare annual reports to DMF on Reservation Fees in order to claim the refund based on the amount spent is more than the reserve amount.
- Obtain the warehouse stock report and send it to the Drilling and Production department to provide a statement on the inventory.
- Maintain monthly file of withholding tax report and VAT report in line with statutory tax laws.

Essential Skills / Qualifications:
Knowledge:
- University degree in Accounting or equivalent, preferably a professional accountant
- Good knowledge of accounting procedures, protocols and guidelines
- Knowledge of the Oil and Gas environment with a background in Accounting

Experience:
- 5-7 years of relevant experience in the financial accounting field preferably in the Oil and Gas industry

Skills:
- Planning and organising skills
- Strong analytical skills
- Spreadsheet and computer skills on Accounting Software e.g. Oracle
- Communication skills in English and Thai
- Experience in dealing with foreign vendors
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