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  • Job reference: RMS0124899

Accounts Analyst

  • Sector: Power & Energy
  • Location: St. John's
  • Job type: Contract
  • Date posted: 22/04/2013
  • Time left:
    d h m s
    (29/04/13)
This vacancy has now expired.
The Company:
Our client, a diverse Canadian Energy Company, plans new developments estimated at $12+ Billion over the next 5 years.

This position is open to Canadian Citizens and Permanent Residents only. Residents of Newfoundland & Labrador will be given first consideration for this position.

The Role:
Expected to provide day-to-day support to project's team members. Direction exercised will include invoice attest, resolving invoicing Issues with contractors and within the project's team and making suggestions for process improvements.

SUMMARY OF SCOPE FUNCTION:
Responsible for working as a member of the projects's Finance & Accounting function, developing, and implementing accounts payable processes, maintaining consistent application of those processes and suggesting continuous improvement opportunities.

PRINCIPAL ACTIVITIES, DUTIES AND RESPONSIBIUTIES:

• Partidpate and support in the development of effective accounts payable processes for the project.
• Conduct invoice attest of project's invoices for compliance against Contract/PO and resolve any disputed amounts with contractor/vendor, engaging the Commercial Coordinator as required. Invoice attest comprises the folIowing activities:
- receiving and date stamping invoices
- confirming mathematical accuracy
- verifying invoice charges to the Contract/PO and associated documentation including:
• personnel approvals
• hourly/daily rates
• approved timesheets for hours Invoiced
• supporting documentation for invoiced amounts
• verification of tax calculations
- work with contractors/vendors to resolve invoice discrepancies
- preparation and issuance of invoice adjustment notifications to contractors/vendors outlining reasons for adjustments
- circulating invoices fortechnical verification and all necessary financial approvals; confirming compliance with the financial authority limits and tracking invoices for timely return.
- entering approved invoice data in the Prism cost control system.
- tracking and forwarding approved Invoices to Corporate Accounts Payable for payment and follow-up as necessary.
• Complete attest of Corporate Purchase Cards (PCards) and expense/travel claims submitted for payment ensuring compliance wtth cost & travel related processes.
• Track all invoices sent for approval and ensure reasonable turnaround times.
- Process invoices against Contracts/ P0's within Prism to ensure adequate funds available to cover expenses.
• Provide support as necessary to resolve any shortfalls/discrepancies.
• Ensure all contract binders and time & materials reports are up to date to facilitate invoice processing.
• Work with Project Controls and Supply Chain in closing out completed contractor/PO's or clearing older items in Prism.
• Complete monthly review of invoiced costs processed in JD Edwards(JDE), Including:
- analysis and reconciliation of invoiced data processed in iDE and Prism
- financial analysis and preparation of monthly cost report covering corporate direct charges, labour, overheads, PCard expenditures, expense/travel claims processed in JOE. Provide report information to Project Controls for inclusion in project's incurred costs.
- Reconcile project's PMT timesheet database to contractor approved timesheets and invoices and ensure contractor charges are accurately incurred
• Complete the Prism "invoice payment process" on a regular and timely basis.
• Assist with input and maintenance of all project's work orders in iDE
• Support the cost control function in controlling project costs through on-going analysis of contractor/vendor accounts.
• Foster good working relationships with Corporate Accounts Payable team.
• Other activities as required.

"Shall work in accordance with the Health and Safety Policies & Procedures and strive to eliminate any potential risk which could result in personal injury or occupational illness."
"Shall be familiar with the Environmental Policy and Guiding Principles and applicable environmental Standard Operating Procedures."

Essential Skills / Qualifications:
EDUCATION:
Bachelor of Business / Commerce degree in accounting (or an equivatent combination of education, training and experience).

EXPERIENCE:
Five (5) years' experience in the field of project accounting.
An excellent understanding of contractual arrangements and structures and the ability to interpret them for attest of Invoices.
Working knowledge of JD Edwards and Prism is desirable.

Desirable Skills / Qualifications:
SPECIAL SKILLS:
- Demonstrate awareness and sensitivity to safety, health and environmental issues.
- Good analytical and problem solving skills.
- Team player with positive attitude.
- Ability to work with minimum supervision and within deadlines.
- Proficient with computer software and databases.
- Self-starter who is highly motivated.
- Works effectively in work groups with ability to maintain positive relationships.
- Strong customer service orientation and verbal communication skills.

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