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  • Job reference: RMS0120310

Accounts Payable Administrator

  • Sector: Engineering
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 24/01/2013
  • Time left:
    d h m s
    (31/01/13)
This vacancy has now expired.
The Company:
Our Client is one of the world's largest Oil and Gas companies. Their operations cover the entire energy chain, including oil exploration and production to trading, shipping and refining and marketing of petroleum products, as well as chemicals. Our Client has operations in over 130 countries and has more than 95,000 employees worldwide.

The Role:
•Commitment documentation is properly completed, authorised and coded in accordance with the Company Procedures; including the capture of value of work and contract compliance checks on invoices
•SOX controls associated with all process and procedures are strictly adhered to and compliant.
•Invoices are adequately checked and payment is timely and accurate in accordance with the Company Procedures; targeting 85% payment on time
•Responsible for checking all incoming invoices for compliance, i.e. valid order number, compare bank details to existing data in SAP, VAT registration, where appropriate exchange rates & pass all non compliant invoices to Accounts Payable Supervisor to approve return to vendor.
•Focal point for start of e-invoicing process. First stage verification of Invoices, e.g. confirm e-invoicing has captured the correct fields on the documents and linked to the correct vendor before transport to SAP.
•Raise Master File Updates on new and changes to vendors bank details. Liaise with TS/CPR/MTH with regards to creating vendors.
•Temporary Personnel Orders – Creation of ZTP orders in SAP, capture value of work. Responsible for rate checking and processing of invoices.
•Purchase Orders – Responsible for System match and liaise with Buyers in order to action any anomalies in order to pay invoices on time.
•No Paperwork Invoices – Liaise with Accounts Payable Supervisor in order to justify acceptance of invoices without commitments.
•Service Order Compliance – Responsible for chasing signed mutual indemnities from vendors in a timely manner to ensure invoices are paid on time.
•Provide general administration support for Accounts Payable function
•Helpdesk – Focal contact for vendor invoice enquiries. Update vendors on the status of their invoices and where appropriate chase the approval or reason for non approval and update vendors accordingly.
•Ensure all SOX controls within area of responsibilities are adhered to.

Essential Skills / Qualifications:
•HND or equivalent in finance related discipline required
•Appropriate experience in cost control administration, preferable in the oil industry
•In-depth knowledge of SAP and other databases/computer packages required for this function
•In depth knowledge of Company Management Procedures (CMS): Delegation of Authority, Manpower Control, Mobilisation and Recruitment, AFE, Contract Administration

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