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  • Job reference: RMS0129903

Accounts Payable Assistant

  • Sector: Commercial
  • Location: London
  • Job type: Contract
  • Date posted: 16/08/2013
This vacancy has now been filled.

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The Company:
A Major Operator within the Oil and Gas Industry.

The Role:
To provide Accounts Payable accounting services for a number of operated and non-operated petroleum licences in the company's Business Unit.
The work will include making regular payments to suppliers, undertaking periodic reconciliations of supplier ledger accounts and investigation of any unexpected variances, assisting with the preparation of the Company’s monthly VAT returns, and accounting for all bank transactions related to supplier payments, employee expenses, Company credit cards and Direct Debits in the general accounting ledger in the same month as the transaction, ensuring that transactions are coded in accordance with the required accounting procedure.


- Creation of supplier and employee bank details in the financial accounting package, ensuring that supplier details are provided clearly for audit trail purposes and that payments are made to the correct payee.
- Recording of supplier invoices and employee expense claims in the system.
- Ensuring that supplier invoices are approved and paid in a timely manner by prompt distribution of invoices to “Goods Receivers” and “Goods Authorisers”;
- Providing assistance internally and externally in order to resolve supplier queries;
- Ensuring that invoice approvals are in line with the Company’s Delegation of Authority;
- Performing the weekly BACS run, ensuring a thorough review of the BACS file before arranging approval and posting into the ledger in a timely manner and in accordance with the appropriate reporting timetables;
- Making cheque payments when required and maintaining an internal control register of all outstanding cheques. Also posting of cheque payments into the general accounting ledger on Sun Systems;
- Supervision of the Company credit card account, employee expense claims and petty cash transactions. This would include inspection of supporting expense documentation, a review of the transaction coding and management of approval and payments.
- Maintenance of Accounts Payable records, to include the scanning of all paid invoices, expense claims etc on the Company’s intranet site to ensure a meaningful audit trail;
- Provision of assistance with the monthly VAT return preparation, ensuring accuracy of all VAT transactions within the general ledger by correcting any miscoded transactions, selecting high value items for submission to HMRC and consistent VAT accounting treatment and Provision of Accounts Payable assistance during Statutory and Joint Venture Partner audits
- Payment of all supplier invoices within their due dates
- Answering of all queries / information requests from suppliers in a timely and professional manner;
- Reconciliation of supplier and ledger accounts on a regular monthly basis;
- Prompt investigation of any supplier or account ledger discrepancies
- No material audit findings from any Statutory / Joint Venture audits

Essential Skills / Qualifications:
• 3+ years experience working within an Accounts Payable team
• Strong book-keeping skills;
• Experience of working in a multi-currency environment;
• An experience / understanding / awareness of the various VAT issues that would be faced by Accounts Payable;
• Knowledge of Excel and Word; and
• Experience of Sun Systems / Vision financial reporting package
• High school level or equivalent
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