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  • Job reference: RMS0136464

ACCOUNTS PAYABLE ASSISTANT

  • Sector: Commercial
  • Location: Heysham
  • Job type: Contract
  • Date posted: 15/01/2014
  • Time left:
    d h m s
    (27/01/14)
This vacancy has now expired.
The Company:
Subsidiary of major energy company, operating offshore gas fields and onshore gas processing terminals.

The Role:
ROLE PURPOSE

Performing accounting tasks related to the efficient, timely and accurate processing of accounts payable transactions for EIS, providing a professional service in accordance with specific reporting requirements and SLA’s.


SUMMARY OF KEY DUTIES
•Delivery of Accounts Payable processes on a daily and weekly basis in accordance with SLA’s
•Check, verify and process invoices in accordance with required SLA’s
•Analyse and resolve invoice discrepancies, including issues relating to purchase orders, contract rates, hours, invoice charges etc.
•Process invoices in accordance to contracts – necessitates reference to the relevant contract
•Maintain and update vendor files, including bank master data
•For all invoices perform necessary administration processes, including scanning and logging within SAP, applying all internal controls, and filing/archiving of all required documentation
•Identifying any urgent items and escalating through the process
•Processing invoices to a high degree of accuracy using best practice methodologies
•Proactively deal with customers’ queries (both internal and external) in a timely and professional manner
•Correspond with vendors regarding the status of payments and enquiries
•Ensure any Benefits in Kind are identified and notified to Accounting & Reporting Team
•Reconcile credit card statements, checking coding and receipts prior to processing
•Prepare journal entries to record cost allocation or adjustments within SAP
•Make use of excel spreadsheets , manipulating data in order to check invoices, coding and preparing journals
•Attend meetings with vendors to resolve issues and enhance the vendor/Centrica business relationship
•Reconciling key supplier invoices, including contractor invoices to SAP time writing
•Verifying vendor accounts by reconciling monthly statements, assessing non payment issues
•Produce regular reports detailing specific reasons for any non payments of suppliers against SLA’s.
•Produce daily and weekly statistics for use within KPI’s and monitoring of process improvements
•Provide general support to the EIS Finance Department

KEY ATTRIBUTES

•Processing of invoices and information in a timely and accurate manner.
•Effective planning, organizing and prioritizing of tasks and workload
•A high level of accuracy and attention to detail is required.
•The provision of an effective service to customers.
•To be pro-active in the improvement and development of processes and reporting.
•Analytical and problem solving skills.
•Effective verbal, listening and written communication skills.
•Confident.
•Must be a ‘team player’, prepared to bring something more to the table.
•Drive to continually improve processes and seek new challenges.
• Ability to work well under pressure, working accurately with attention to detail, and meeting deadlines.
•Numeric/strong analytical and problem-solving skills.
•Maintaining appropriate confidentiality

Essential Skills / Qualifications:
•Good working knowledge of Microsoft Office (Word, Excel,).
•The job holder should possess the necessary IT skills to work with spreadsheet applications and accounting systems.
•Knowledge of SAP is preferable – training will be provided.
•Accounting knowledge and experience to minimum of part qualified AAT equivalent would be preferable.
•The job holder will require good communication skills and the ability to work within a team environment. An able and confident communicator who can liaise effectively within and outside the organisation.
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