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  • Job reference: RMS0169198

Accounts Payable Assistant

  • Sector: Commercial
  • Location: London
  • Job type: Contract
  • Date posted: 29/06/2016
  • Time left:
    d h m s
This vacancy has now expired.
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The Role:
The work will include making regular payments to suppliers, undertaking periodic reconciliations of supplier ledger accounts and investigation of any unexpected variances and accounting for employee expenses, Company credit cards and Direct Debits in the general accounting ledger, ensuring that transactions are coded in accordance with the required accounting procedures and budgets.

Key Deliverables and Responsibilities
• Creation of supplier and employee accounts in the financial accounting package, ensuring that supplier details are provided clearly for audit trail purposes and that payments are made to the correct payee.
• Recording of supplier invoices and employee expense claims;
• Ensuring that supplier invoices are approved and paid in a timely manner by prompt distribution of invoices to “Goods Receivers” and “Goods Authorisers”;
• Providing assistance internally and externally in order to resolve supplier queries;
• Ensuring that invoice approvals are in line with the Company’s Delegation of Authority;
• Assisting with the weekly BACS run, ensuring a thorough review of the BACS file before arranging approval and posting into the ledger in a timely manner and in accordance with the appropriate reporting timetables;
• Supervision of the Company credit card account, employee expense claims and petty cash transactions. This would include inspection of supporting expense documentation, a review of the transaction coding and management of approval and payments.
• Maintenance of Accounts Payable records, to include the scanning of all paid invoices, expense claims etc on the Company’s intranet site to ensure a meaningful audit trail;
• Provision of assistance with the monthly VAT return preparation, ensuring accuracy of all VAT transactions within the general ledger by correcting any miscoded transactions, selecting high value items for submission to HMRC and consistent VAT accounting treatment; and
• Provision of Accounts Payable assistance during Statutory and Joint Venture Partner audits.

The Client requires someone immediately available

Essential Skills / Qualifications:
• High school level or equivalent.
• 3+ years experience working within an Accounts Payable team;
• Strong book-keeping skills;
• Experience of working in a multi-currency environment;
• An experience / understanding / awareness of the various VAT issues that would be faced by Accounts Payable;
• Knowledge of Excel and Word; and
• Experience of Sun Systems / Vision financial reporting package.
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