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  • Job reference: RMS0133620

Accounts Payable Coordinator

  • Sector: Oil & Gas
  • Location: Doha
  • Job type: Contract
  • Date posted: 11/12/2013
  • Time left:
    d h m s
This vacancy has now expired.
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The Company:
Our Client is a major petrochemical company in Qatar.

The Role:
Role Objective:
The incumbent will be involved in day to day Accounts Payable Accounting Operations and related Controls for Company operations in line with Company approved policies and procedures. With an operating budget of over USD 118 Mln and Marketing, Sales and Distribution related expenses in relation to a gross turn over of USD 5 Bln in 2013, Accounts Payable is a key function in the Treasury Department of Company.

Roles and Responsibilities:
The Accounts Payable Coordinator is expected (together with one direct colleague at same level) to work on all Accounts Payable related activities under the direct supervision of the Senior Accounts Payable Accountant.

The incumbent is expected to perform all accounts payable activities in accordance with accounting policies, procedures and controls to ensure timely and accurate capture, of documentation and internal reporting of all accounts payable activities of the company, including but not limited to :

6. Proper registration of all Company invoices in the invoice register and ERP system as per Company procedures
7. Perform all necessary checks and controls on invoices received, including computations and supporting documents
8. Ensure all transactions are properly reflected in the ERP system on a timely basis
9. Ensure FI invoices are thoroughly checked and signed of by authorised individuals as per Company Manual of Authorities.
10. Ensure MM invoices are properly registered in ERP system and resolve any issues with responsible individuals in the business, e.g. in case GRIR / Service Entry Sheet is deviating from the invoice received.
11. Monitor and ensure timely payment of invoices as per contractual due date.
12. Monitor open balances in AP area and ensure proper follow-up measures are taken if and when required.
13. Assist with and and suggest effective preventive and detective financial controls and internal compliance processes to ensure financial and payable activities are conducted in line with the Manual of Authorities (MoA) and International standards.
14. Perform reconciliations as required by the accounts payables procedures and as assigned by Line Manager to verify accuracy of accounts and effectiveness of controls.
15. Any other activity as instructed by the Senior Accounts Payable coordinator

Furthermore the incumbent is expected to :
- Develop required skills and competencies to increase effectiveness and provide working backup and vacation coverage.
- Provide required assistance to internal and external audit requirements.
- Ensure all activities conducted in a safe and environmentally sound manner
- Make suggestions to the regular review of and recommend and implement improvements in the effectiveness of the payable function and management systems for achieving company objectives

Key Interactions
Senior Accounts Payable Accountant and direct colleague
Cash Flow Management
Financial Controller
Executive Director Finance
Line Accountants (as required)
Other Company Staff (as required)

Vendors (as required)

Context/Special Features/ Challenges:
The revenues from chemicals, polymers and fertilizers represent a significant contribution to the gross revenues of the State of Qatar, the protection and control of which are a matter of national importance.

The finance function provides the structure and controls system to ensure that all the company’s assets, revenues and payments are approved according to the Manual of Authorities and are accurately recorded, reported and protected

Essential Skills / Qualifications:
Graduate degree in accounting and relevant working experience.

Accounting Operations skills must have been demonstrated in previous jobs and/or assignments, preferably in a large company (used to certain dimensions).
 Minimum of 5 years experience in a similar role.
 Working knowledge of SAP is a pro
 Past Industry Experience (Energy sector) is a pro.
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