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  • Job reference: RMS0099622

Admin Assistant

  • Sector: Engineering
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 31/08/2011
This vacancy has now been filled.

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The Company:
Our Client uses its pioneering spirit to responsibly deliver energy to the world. This purpose transcends all of the clients operations. The Company conducts its business to return maximum value to shareholders while utilizing a wealth of knowledge and resources from its employees and acting responsibly in all communities in which it operates. With more than 30,000 employees, our Client works worldwide to consistently deliver top performance, value and to maintain the company’s global market

The Role:
Accountable for the day to day administration along with general procurement communications, office management and coordination with facilities management.
Primary Functions:
• Provides administrative support for team.
• Manages and coordinates office equipment, facilities, supplies, telephones, radios, data links etc as needed.
• Coordinates obtaining appropriate security clearances and passes any new team members.
• Maintains current knowledge of the Client administrative procedures & policies.
• Coordinates induction and on-boarding of new team members as required.
• Manages travel and accommodation requirements.
• Coordinates with Client UK head office administration and office Facilities groups as required.
• Prepares correspondence and reports and communication as directed by the Manager Procurement, UK.
• Manages and coordinates Company and Corporate notices and company communications as required.
• Coordinates visitors.
• Coordinates contractor rental of office equipment, facilities and furniture.
• Assures compliance with approved procurement procedure.
• Co-ordinates all office moves.
• Co-ordinates meeting room bookings.
• Shares responsibility for archiving all documentation.
• SAP input as required.
• Coordination of Supply Chain Team, Contractor, Company and Corporate administration matters.

Essential Skills / Qualifications:
• Strong written and oral communication skills.
• Has clearly demonstrated strong administrative competence.
• Ability to work within a diverse cultural environment.
• Computer Literate. MS Word and Excel.
• Demonstrated interpersonal/teambuilding skills.
• Familiarity with Document and Records Management systems such as SharePoint & Livelink or similar. (Training is available if required).
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