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  • Job reference: RMS0104169

Admin Assistant

  • Sector: Commercial
  • Location: Farnborough, Hampshire
  • Job type: Contract
  • Date posted: 20/01/2012
  • Time left:
    d h m s
    (20/02/12)
This vacancy has now expired.
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The Company:
Our client is a large multi-national Oil and Gas Operator which explores, develops, produces and markets crude oil, gas and sulfur. They pride themselves on conducting operations in accordance with world–class safety and environmental standards.

The Role:
Duties will include (but are not limited to):

Co-ordinate departmental travel requirements (domestic & international)
Arrange meetings – both on & off-site
Preparation and distribution of agenda and pre-read material
Minute taking and distribution
Maintain action item log
Set-up conference calls
Maintain departmental filing system, organization charts, vacation schedule etc.
Document dissemination
Create / update Powerpoint presentations
Photocopying, typing, answering telephone & taking messages
Distribution of mail
Calendar / diary management
Preparation and submission of departmental expense reports
Arrange ergonomic assessments if required
Any other general office duties as required by your departmental Manager

Essential Skills / Qualifications:
The successful candidates will have prior experience working within the oil and gas industry on a major project, along with:

Flexibility
Patience
A proactive nature
Enthusiasm
Ability to multi-task
Ability to work to tight schedule / deadline
Ability to prioritise
Ability to work as part of a multi-national team
Effective communication
Sense of humour
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