Accessibility Links
  • Job reference: RMS0133621

Admin Assistant

  • Sector: Commercial
  • Location: Doha
  • Job type: Contract
  • Date posted: 08/01/2014
  • Time left:
    d h m s
    (06/02/14)
This vacancy has now expired.
Send jobs like this to my email    What's this?
The Company:
Our Client is a major petrochemical company in Qatar.

The Role:
Role Objective:
To act as a coordinator, providing a complete secretarial/clerical service including office management, time management, correspondence and clerical responsibilities.

Roles and Responsibilities:
Secretarial Services
Provide a complete secretarial and administrative service to a line manager or a department to facilitate organizational processes and allow them to concentrate on mainstream activities.
Telephone and Correspondence Service
Provide a complete telephone and correspondence service, routing correspondence and calls as necessary and replying where appropriate to ensure that all mail is dealt with efficiently.
Records and Filing
Establish and maintain records and filing systems, replenish stationery and arrange for the efficient operation of office equipment to ensure the manager can function effectively and efficiently.
Outputs
Produce various forms of documentation such as Type-copy, Photocopies, Scans, Faxes, Presentations, SAP as required.
Travel and Logistics
Make travel arrangements in a time-effective way, including booking itineraries/venues, ensuring most effective use of line manager’s time and maximum cost efficiencies.
SAP Master File Administration
Perform master file administration – customer, vendor and bank – as directed by ED Finance or controller.
Procurement
Process procurement activities on behalf of the finance department in liaison with the procurement coordinator.
Courier System for Customer Invoice
Coordinate with courier services in order to ensure that invoices are delivered to customers in a timely manner
Meetings and Conferences
Prepare and finalize details for meetings, conferences, luncheons, dinners and business functions ensuring they adhere to Company quality standards and expectations.

Key Interactions
INTERNAL
- All functional EDs
- Company Management
- Various functional professionals

EXERNAL
- Travel Agents
- Logistics providers e.g. UPS
- Car Rental Agents
- Caterers

Decision Making Authority:
Financial authorities subject to Table of General Authorities (TOGA) as amended and approved from time to time by the Board of Directors / General Assembly

Context/Special Features/ Challenges:
Individual must be personable; able to exercise mature judgment and discretion in handling and disseminating confidential material; possess initiative and be detail oriented; tactful in conversing with people of all business levels

Essential Skills / Qualifications:
High School equivalency diploma
Good written and verbal communication skills in the English language
 3 years secretarial/Executive experience
 Strong computer skills
 Strong typing skills
Similar jobs
Tim Williams
Electrical & Instrumentation Trainer/Assessor Location Workington, Cumbria Duration permanent The Role: The role of the Electrical & Instrumentation...
Tim Williams
Mechanical Trainer/Assessor Location Workington, Cumbria Duration permanent The Role: The role of the Mechanical Trainer/Assessor is to...
Davina Thomas
Functional Lead - HR Location Perth, Western Australia Duration 5 months The Role: We are recruiting for a HR centric Functional Lead...

Back to Top

By clicking "Save" you consent to
receiving matching jobs based on the
job/page you are viewing by email from
Fircroft, as detailed in our privacy policy
Fircroft would like to keep you up to date with our current vacancies and latest company updates via email. Occasionally Fircrofts marketing may contain 3rd party or affiliate information, however we will not share your personal data with any 3rd parties without your consent. From time to time, we might contact you to get your views on the service you have received. To help you get the best out of Fircroft, we may personalise them based on your location and how you use fircroft.com
Fircroft would like to keep you up to date with the latest company updates and vacancies via SMS / Text messages
Your consent options above means that Fircroft cannot contact you about any new or alternative career vacancies. If you want Fircroft to only contact you about the role(s) you have applied for please continue, however if you would like to be considered for other positions please allow us to contact you by changing one or more of the above consent.