Accessibility Links
  • Job reference: RMS0174685

Admin Assistant (PA to Commissioning Manager)

  • Sector: Commercial
  • Location: Baku city
  • Job type: Contract
  • Date posted: 10/01/2017
  • Duration: 12 month rolling contract
  • Time left:
    d h m s
This vacancy has now expired.
Send jobs like this to my email    What's this?

The Role:
* Liaison between onshore terminal and operations management and personnel
* Coordination between onshore terminal offices and Company's Baku based offices.
* Provide support to all visitors to onshore terminal and where appropriate existing terminal facilities
* Coordinate all "corporate" communications with / to PGM / Construction manager
* Coordinate diaries of PGM / Construction Manager
* Arrange and coordinate meetings with other PMT members / SD2 personnel
* Assist in facilitating meetings, presentations and workshops
* Assist in the general office logistics, as required by management
* Responsible for a variety of office administration duties, including but not limited to:
- Compiling, processing and updating Project data
- Maintaining a filing system with Delivery / Construction Manager
- Distributing and filing of project correspondence with /for Delivery / Construction Manager
- Organise conferences and meetings with / for Delivery / Construction Manager
- Maintaining leave / rotation register for all Company's PMT
- Maintaining calendar for Delivery / Construction Manager
- Arranging business and other travel in conjunction with Company's travel department, for Delivery / Construction Manager
- Liaison with business expense team
- Coordination of international post in conjunction with administration department

Essential Skills / Qualifications:
* Competent in communicating in English language, both verbally and written, together with an understanding of Azeri and Russian languages
* Ability to work on own initiative
* Good inter-personal skills
* Track record in organisational skills for administration tasks
* Ability to produce written reports, minutes of meetings, and other basic contract documentation
* Ability to interact / communicate with all other administrative and management functions within a busy site environment
* Understanding of local culture within Azerbaijan
* Flexibility in approach - willing to take on "non-core duties"
* Detailed knowledge and understanding of software packages - Windows, Excel, Power point, word, outlook.
* Recognised administrative or business qualification (obtained locally or internationally)
* Track record of experience gained on large projects, in a similar role leading to development of the following skill sets:
o Working / interfacing with administration teams within op

Desirable Skills / Qualifications:
* Degree level qualification in business or administration related fields
* Speed writing and or shorthand skills

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Similar jobs
Senior Training Admin Location Mackay, Queensland Duration 1 month One Key Resources, part of the Fircroft Group...
Dawn Gagon
Resourcer (Recruitment) Location London Duration short term The Role: Fircroft are seeking a recruitment resourcer for a...
Tim Williams
Superintending Officer Team Support Location North West England Duration ongoing The Role: The role is Superintending Officer Team support...

Back to Top

By clicking "Save" you consent to
receiving matching jobs based on the
job/page you are viewing by email from
Fircroft, as detailed in our privacy policy
Fircroft would like to keep you up to date with our current vacancies and latest company updates via email. Occasionally Fircrofts marketing may contain 3rd party or affiliate information, however we will not share your personal data with any 3rd parties without your consent. From time to time, we might contact you to get your views on the service you have received. To help you get the best out of Fircroft, we may personalise them based on your location and how you use
Fircroft would like to keep you up to date with the latest company updates and vacancies via SMS / Text messages
Your consent options above means that Fircroft cannot contact you about any new or alternative career vacancies. If you want Fircroft to only contact you about the role(s) you have applied for please continue, however if you would like to be considered for other positions please allow us to contact you by changing one or more of the above consent.