Accessibility Links
  • Job reference: RMS0155780

Admin Assistant/ Receptionist

  • Sector: Oil & Gas
  • Location: Baku
  • Job type: Contract
  • Date posted: 07/04/2015
This vacancy has now been filled.

Click one of the boxes below to view similar jobs or send us your CV.
Send jobs like this to my email    What's this?
The Role:
“Only candidates who already have the rights to work in Azerbaijan will be considered for this role
Office Management

1. Provide administrative support to management and other personnel within the office to ensure their needs are met.
2. Issue Company letters, Power of Attorney and other official letters and translation as requested.
3. Purchasing of stationary, furniture, phones, water, food stuffs and other office supplies
4. Purchasing and provision of cleaning staff for apartments and office
5. Manage financial information including petty cash, keeping expense records with appropriate reporting.
6. Maintaining the good condition of the office and arranging for necessary repairs.
7. Maintain a safe and secure working environment
8. Support to HR Manager in travel, visas and work permit documentation as a back-up of Immigration Coordinator.
9. Daily transportation and M&G arrangements
10. Arrange meeting and conferences as requested.
11. Provision of marketing information for the Company website
12. Updating contact/ phone list

1. Greet, register visitors, Issue badges and notify appropriate staff of their arrival.
2. Answer telephone calls and transfer calls to appropriate staff.
3. Pages or takes messages & ensures distribution.
4. Organises coffees and lunches when required
5. Completes expense reports for senior management
6. Sorts & distributes inter-company and incoming mail and faxes
7. Prepares inter-company courier mail.
8. Helps with general administration work in the office as required, typing, filing etc.
9. Maintain office/workshop equipment (cartridges, printers, fax machines, A/Cs, vacuum cleaners etc); keep record of the company’s keys.

Back to Top

By clicking "Save" you consent to
receiving matching jobs based on the
job/page you are viewing by email from
Fircroft, as detailed in our privacy policy
Fircroft would like to keep you up to date with our current vacancies and latest company updates via email. Occasionally Fircrofts marketing may contain 3rd party or affiliate information, however we will not share your personal data with any 3rd parties without your consent. From time to time, we might contact you to get your views on the service you have received. To help you get the best out of Fircroft, we may personalise them based on your location and how you use
Fircroft would like to keep you up to date with the latest company updates and vacancies via SMS / Text messages
Your consent options above means that Fircroft cannot contact you about any new or alternative career vacancies. If you want Fircroft to only contact you about the role(s) you have applied for please continue, however if you would like to be considered for other positions please allow us to contact you by changing one or more of the above consent.