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  • Job reference: RMS0141522

Admin Lead

  • Sector: Oil & Gas
  • Location: Baku
  • Job type: Contract
  • Date posted: 02/05/2014
This vacancy has now been filled.

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The Role:
THIS POSITION IS AVAILABLE ONLY FOR AZERBAIJAN CITIZENS
• Carry out administrative and organisational duties for Delivery Team at terminal site.
• Liaison between onshore terminal and operations management and personnel
• Coordination between onshore terminal offices and BP Baku based offices.
• Provide support to all visitors to onshore terminal and where appropriate existing terminal facilities
• Assist in facilitating meetings, presentations and workshops
• Assist in the general office logistics, as required by management
• Responsible for a variety of office administration duties, including but not limited to:
- Compiling, processing and updating Project data
- Maintaining a filing system with Delivery / Construction Manager
- Distributing and filing of project correspondence with /for Delivery / Construction Manager
- Organise conferences and meetings with / for Delivery / Construction Manager
- Maintaining leave / rotation register for all BP PMT
- Maintaining calendar for Delivery / Construction Manager
- Arranging business and other travel in conjunction with BP travel department, for Delivery / Construction Manager
- Liaison with business expense team
- Coordination of international post in conjunction with administration department
• Competent in communicating in English language, both verbally and written, together with an understanding of Azeri and Russian languages
• Ability to work on own initiative
• Good inter-personal skills
• Track record in organisational skills for administration tasks
• Ability to produce written reports, minutes of meetings, and other basic contract documentation
• Ability to interact / communicate with all other administrative and management functions within a busy site environment
• Understanding of local culture within Azerbaijan
• Flexibility in approach – willing to take on “non-core duties”

Essential Skills / Qualifications:
• Minimum:
• Detailed knowledge and understanding of software packages – Windows, Excel, Power point, word, outlook.
• Recognised administrative or business qualification (obtained locally or internationally)
• Desired:
• Degree level qualification in business or administration related fields
• Speed writing and or shorthand skills
• Track record of experience gained on large projects, in a similar role leading to development of the following skill sets:
o Working / interfacing with administration teams within operations and delivery
o Ability to organise busy office environment, dealing with both national and expat management team
• Ability to work with interdisciplinary teams and communicate with various members
• Previous knowledge and experience of working with the BP operating procedures or equivalent
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