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  • Job reference: RMS0113572

Administration Assistant

  • Sector: Commercial
  • Location: London and South East - Other
  • Job type: Contract
  • Date posted: 25/10/2012
  • Time left:
    d h m s
    (01/11/12)
This vacancy has now expired.
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The Company:
Our client is a large multi-national Oil and Gas Operator which explores, develops, produces and markets crude oil, gas and sulfur. They pride themselves on conducting operations in accordance with world–class safety and environmental standards.

The Role:
Reports to Project Control Manager; works with Senior Contractors Administrator on contract tasks. Anticipate 50% on contract work task; balance on general admin tasks
Duties will be undertaken on behalf of the client team and will include (but not be limited to) the following:
Responsible for uploading contract documentation (e.g. PAFs, timesheets, overtime requests, CTRs) into eRoom (electronic document repository) [guidelines of how to use will be provided].
Filing hard copies of contract paperwork (details as above)
Update contracts correspondence log (incoming and outgoing)- data entry
Update contract CTR logs, Service Order Logs, etc.
Arrange badges, trainings, temporary passes for team & visitors
Co-ordinate office/ workstation space requirements for team and visitors with contractor; maintain space usage chart each month.
Arrange IT and office equipments for team and visitors, liaise with IT support group and contractor facilities group.
Arrange and coordinate project visitors’ visits ( incl booking local hotels)
Arrange and organize facilities and refreshments for office meetings, workshops, and team building sessions ( on and off site).
Maintain personnel register and compile/issue monthly man-hours for project safety statistics and maintain safety register.
Maintain holiday and rotational plan
Co-ordinate with company Atyrau (Kazakhstan) office for Recognition and Award program. Maintain register and arrange R&A awards and certificates.
Process business trip travel requests for team/ arrange travel/ maintain log.
Arrange travel and accommodation for visitors incl rotational personnel
Organise visa applications for all project related personnel
Maintain organisation charts
Any other task assigned by supervisor

Essential Skills / Qualifications:
Good organizational skills
Proactive and personable
Data entry (use Access) [will have a set of guidelines of how to use]
Experience of using Excel and Word
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