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  • Job reference: RMS0120519

Administration Assistant

  • Sector: Commercial
  • Location: Heysham
  • Job type: Contract
  • Date posted: 16/01/2013
  • Time left:
    d h m s
    (23/01/13)
This vacancy has now expired.
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The Company:
Subsidiary of major energy company, operating offshore gas fields and onshore gas processing terminals.

The Role:
Role;
To provide a full administration, technical and clerical support service to Hydrocarbon Resources Limited delivering an effective service across the business.

Duties:
Provide an efficient administrative, technical and clerical support service to various departments by utilising a variety of office equipment and systems including computer, photocopier, fax machine, plotter, printers and telephone to support the smooth running of the department.
Create and maintain a variety of documents including correspondence, files, records and registers using word processing, spreadsheet, database and presentation packages, ensuring that information is clearly and accurately recorded and presented.
Compile and generate a wide range of standard and ad-hoc reports, gathering data from a variety of sources and utilising various IT applications to present information and provide basic analysis.
Collate, record/input data to various systems including SAP and CIMAGE (in house electronic database) to make sure information is correctly recorded and is available for further processing and analysis.
Provide, as part of a team, a focal point for booking travel arrangements, meeting rooms and other facilities, ensuring timely arrangements are made.
Monitor and consistently review stationery requirements for the business to make sure the optimal volumes are purchased/stored.
Maintain efficient electronic and hard copy filing systems for departments, centralising where possible, ensuring accurate input and efficient retrieval of documentation to ensure availability of information.
Attend and take notes at meetings to maintain a record of proceedings.

Essential Skills / Qualifications:
Good GCSE standard of education or equivalent including Mathematics and English.
A flexible approach to working as a team member within various departments.
Demonstrable experience of office practices and processes that will provide the necessary understanding of the integration of such support activities within an operational environment.
Good verbal communication skills and a professional, customer focused manner
Qualifications in Excel / Word essential
Strong IT skills and experience in a variety of Microsoft software applications
Understanding of the principles and processes of effective team working.
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