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  • Job reference: RMS0125283

Administration Assistant

  • Sector: Commercial
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 01/05/2013
  • Time left:
    d h m s
    (08/05/13)
This vacancy has now expired.
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The Role:
Supporting the Projects Technical Assistant & Projects Team with all Administration tasks

Key Responsibilities

As Projects Administration Assistant your main responsibilities will include:

Schedule and coordinate meetings, Team Building events, travel and other similar activities for Project Managers & Project Engineers.
Raising and amending purchase orders via the company Oracle system.
Liaise with suppliers and vendors regarding the supply of goods/services as delegated by the Project Manager.
Secretarial and administrative support including typing letters and reports, phone calls, emails, filing, record keeping and filling in forms.
Ensure the smooth day to day running of the project office, managing building maintenance issues, IT problems and any office safety issues.
Focal point for any new starts & leavers at company.
Provide a consistent and controlled method for administration tasks within the Projects group as required.
Coordination of the administrative support ensuring timely and accurate completion of tasks and projects.

Essential Skills / Qualifications:
Demonstrable competence in all standard Microsoft packages.
HNC/D or similar in administration preferred.
Experience is similar role preferred.
Excellent communicator with the confidence to liaise at all levels both internally and externally.

Desirable Skills / Qualifications:
Organised nature with a good level of IT literacy.
Good attention to detail, highly organised.
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