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  • Job reference: RMS0142115

Administration Assistant

  • Sector: Commercial
  • Location: Cumbria
  • Job type: Contract
  • Date posted: 16/05/2014
  • Time left:
    d h m s
This vacancy has now expired.
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The Company:
Our Client uses its pioneering spirit to responsibly deliver energy to the world. This purpose transcends all of the clients operations. The Company conducts its business to return maximum value to shareholders while utilizing a wealth of knowledge and resources from its employees and acting responsibly in all communities in which it operates. With more than 30,000 employees, our Client works worldwide to consistently deliver top performance, value and to maintain the company’s global market

The Role:
•Provides administrative support for the Project Management Team.
•Manages and coordinates office equipment, facilities, supplies, telephones, radios, data links etc as needed
•Coordinates obtaining appropriate security clearances and passes for the Project Management Team.
•Establishes procedures for mail, overnight services, company pouch etc
•Maintains current knowledge of administrative procedures & policies
•Coordinates induction and on-boarding of Project Management Team members as required.
•Manages travel and accommodation for the Project Management Team as required.
•Coordinates with UK head office administration and office Facilities groups as required.
•Prepares correspondence and reports and communication as directed by the Project Manager.
•Manages and coordinates Project, Company and Corporate notices and company communications as required.
•Coordinates visitors.
•Coordinates contractor rental of office equipment, facilities and furniture.
•Assures compliance with approved procurement procedure.

Essential Skills / Qualifications:
•IT literate.
•Strong written and oral communication skills.
•Has clearly demonstrated strong administrative competence.
•Ability to work within a diverse cultural environment.
•Demonstrated interpersonal/teambuilding skills.
•Familiarity with Document and Records Management systems such as SharePoint & Livelink or similar. (Training is available if required).
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