Accessibility Links
  • Job reference: RMS0160583

Administration Assistant

  • Sector: Commercial
  • Location: Perth
  • Job type: Contract
  • Date posted: 02/09/2015
  • Time left:
    d h m s
    (09/09/15)
This vacancy has now expired.
Send jobs like this to my email    What's this?
The Company:
Our Client is an International Oil and Gas Operator involved in 2 of Australia's largest LNG Projects based in Western Australia. Spending more than 20 years building a culture of safety and environmental stewardship that strives to achieve world-class performance, our client places the highest of priority on developing a strong safety focused culture.

The Role:
A position has become available for a Perth based Administration Assistant to join a leading Oil and gas Operator. This role entails reporting to the Senior Administration Assistant supporting the Resource team & shared inbox.

Responsibilities include but may not be limited to:

•Contribute to the relevant Team;
•Exceed expectations of compliance with Osprey and CSOC Feedback systems;
•Assist the Project Management team to be aware of and comply with the various related functional and requirements.
•Establish strong relationships with Administration & Central team members;
•Assist with management meeting logistics including travel, venue, catering etc;
•Assist with the administration and preparation of materials;
•Assist with the preparation and management of key documents for the team:
•Assist with preparation internal and external presentation slides and memos;
•Assist with preparation of formal documents, correspondence and notices;
•Maintenance of respective Coreworx and Share Point document management systems for the Project Management team in particular incoming/outgoing correspondence.
•Assist Senior Administration Assistant
•Work within an admin resource pool with a shared inbox
•Coordinates and performs a range of staff and/or operational support activities for the unit; serves as a liaison with other Program and project teams in the resolution of day-to-day administrative and operational problems.
•Provides administrative/secretarial support for the program such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries.
•Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for supervisors, which may include coordinating travel and lodging arrangements.
•Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed.
•Assists program management and staff in problem solving, project planning, and development and execution of stated goals and objectives.
•Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports.
•Assist SAA with Passport and Visa application requirements as required;
•Assist SAA to book and coordinate extensive travel arrangements and provide personal itinerary and relevant briefing material for all domestic and international travel as required;
•Provide SAA with support for VIP tours, travel and engagements as required. :
•Assist with meeting & workshop logistics including travel, venue, catering etc;
•Assist with building and maintenance issues;
•Assist with sourcing information and updating the Administration Standards Guidelines;
•Liaise with Admin Assistants to maintain and promote cohesion with other sections on the Project
•Provide reception cover on a needs-be basis;
• Other ad-hoc duties as required.

Essential Skills / Qualifications:
•Strong customer focus and commitment to meeting outcomes.
•Demonstrate a proactive approach and strong ownership.
•Intermediate skills in MS Office applications (Word, Outlook, Excel, Powerpoint)
•Ability to work autonomously in a fast paced and ever changing working environment.
•Be able to collaborate internally and externally with key stakeholders including JVP’s, Contractors and Suppliers
Similar jobs
Bid Manager Location London Duration permanent The Role: A leading supplier of Content Management Systems...
Joaquin Vicente
Company Secretarial Assistant Location London Duration 12 months The Role: The Role Based in the head office in London...
SAP Clerk Location Mackay, Queensland Duration 1 month One Key Resources, part of the Fircroft Group...

Back to Top

By clicking "Save" you consent to
receiving matching jobs based on the
job/page you are viewing by email from
Fircroft, as detailed in our privacy policy
Fircroft would like to keep you up to date with our current vacancies and latest company updates via email. Occasionally Fircrofts marketing may contain 3rd party or affiliate information, however we will not share your personal data with any 3rd parties without your consent. From time to time, we might contact you to get your views on the service you have received. To help you get the best out of Fircroft, we may personalise them based on your location and how you use fircroft.com
Fircroft would like to keep you up to date with the latest company updates and vacancies via SMS / Text messages
Your consent options above means that Fircroft cannot contact you about any new or alternative career vacancies. If you want Fircroft to only contact you about the role(s) you have applied for please continue, however if you would like to be considered for other positions please allow us to contact you by changing one or more of the above consent.