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  • Job reference: RMS0160986

Administration Assistant

  • Sector: Commercial
  • Location: Perth
  • Job type: Contract
  • Date posted: 18/09/2015
This vacancy has now been filled.

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The Company:
Our Client is an independent Australian oil and gas company playing a key role in supplying energy to our region.

They are one of the world’s leading producers of liquefied natural gas, helping meet the demands for cleaner energy from Japan, China, Korea and other countries in the Asia Pacific region.

The Role:
A position has become available for an experienced Administration Assistant to join a leading Oil and Gas Operator for a 9 month contract.. A successful candidate will be responsible for providing administrative assistance to Project Manager and general Project team.

Responsibilities include but may not be limited to:

•Responsible for providing administrative assistance to Project Manager and general Project team.
•Diary Management –Creation of meetings, forums, training requirements for PM and Project Team.
•Assist Project Manager with management of emails on a daily basis
•Meetings –organise and manage meetings efficiently and to managers’ requirements, preparing daily meeting maps with pre-reading, scheduling, catering, presentations, agendas, use of equipment.
•Maintain project review and training schedules.
•Responsible for co-ordinating training.
•Organise Town Halls / team functions.
•Focal point for Facility Centre, IT equipment, office moves/maintenance, ergonomic assessments
•New starter focal point for Project team –on boarding and new starter packs.
•Focal point for HR forms and knowledge of WEL process –RRFs, Employee Change Forms, SAP org chart, recruitment process etc.
•JDP Project intranet site focal point –Sharepoint / documentation.
•Focal point for WeLearn and formatting of all Guidelines/ Procedures/ Standards to go through Control point, including planning, budget preparation, change management, estimating and cost control and organisation of Controlled Document Numbers.
•JIRA focal point.
•DRIMS focal point.
•Risk Management focal point.
•JDP file share / PDL custodian/ Contact listings.
•Provide leave cover for Projects administration staff as required.
•Accountable for managing HR activities for new starters, transfers and leaving personnel.
•Responsible for Daily report and Electronic Archive Management.
•Manage and maintain document control interface and workflow tracking.
•Maintenance of the current Floorplan.
•Minute taking for Project Management meetings,action tracking.
•Organisation Charts, ensure there is always an up to date Organisation chart for the team in use.
•Organisation of PPE
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