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  • Job reference: RMS0170195

Administration Assistant

  • Sector: Commercial
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 04/08/2016
  • Time left:
    d h m s
This vacancy has now expired.
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The Company:
Our Client uses its pioneering spirit to responsibly deliver energy to the world. This purpose transcends all of the clients operations. The Company conducts its business to return maximum value to shareholders while utilizing a wealth of knowledge and resources from its employees and acting responsibly in all communities in which it operates. With more than 30,000 employees, our Client works worldwide to consistently deliver top performance, value and to maintain the companys global market

The Role:
Responsible for ensuring effective administrative support is in place for management of the IT E& P department. This role is responsible for wide ranging Administrator duties for IT including Purchasing, on boarding/off boarding admin activities, Stationary Management and other adhoc administrative duties. The Administrator allows provides PR activities for the IT Manager such as Travel Co-ordination, Calendar Administration and Meeting Arrangements.

Primary Functions:
• SAP Requisitioning for IT Organisation, including purchasing and invoice payments, Ensuring all necessary processes are communicated and adhered to, including Single Source Justification and any applicable contracts.
• Smooth co-ordination for new starts, leavers and transfers as end user representative (EUR) for IT
• Ownership of the EUR process for UK E & P, which includes training new EUR’s and rolling out changes to process as appropriate
• Activities as deemed appropriate by the IT Manager, including travel arrangements, calendar booking, meeting arrangements.
• Software Asset Management, including tracking maintenance and license costs and obligations.
• General administration duties: stationery management, group events
• Provide confidential administration on all matters arising
• Attending meetings and providing services such as minute taking, organisation/logistical activities
• Provide Monthly Reporting for SAP and Key metrics as deemed appropriate
• Headcount Management and reporting
• Update personnel lists, floor plans, organigrams etc.
• Responsible for adhoc reporting and key activities of IT
• Provides Coordination and ownership of the Training requirements for IT Key Roles
• Ownership of the Apps Reporting Tool
• Ownership of the Export Compliance Tool and associated Administration Duties
• Procurement Card Purchases as appropriate for the IT Organisation
• Establish & Maintain productive relationship with all departments

Critical Skills:
1. Core Technical Experience
• Experience of SAP
• Experience of SharePoint and Livelink is advantageous
• Good Microsoft Office skills
• Proficient in using Outlook calendar appointments

2. Personal Characteristics
• Excellent organisational and time management skills
• Good interpersonal skills with the ability to communicate efficiently across all levels of the organisation
• Motivated, professional and proactive, requiring minimum supervision.
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