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  • Job reference: RMS0151215

Administration Assistant - Offshore Division

  • Sector: Commercial
  • Location: Perth
  • Job type: Contract
  • Date posted: 25/11/2014
  • Time left:
    d h m s
    (10/12/14)
This vacancy has now expired.
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The Company:
Our Client is an International Company involved in the supply of Energy globally. Their Operations cover Exploration, Production and Downstream and at present they have projects in over 25 Countries worldwide.
In Australia they are involved in one of the Country's largest LNG Projects, including both Gas and Condensate which is currently in Execution Stage.

The Role:
A position has become available for a Senior Administration Assistant to support the Subsea Production System Facilities Team on a major Oil and Gas Project.

Your responsibilities will include but not be limited to:
• Arrange travel for the package with Travel Department and ensure correct travel requirements are fulfilled by requestors before travel commences.
• Book accommodation and hire car on Company Credit Card and manage reconciliation on a monthly basis.
• Provide assistance and training on use of Company document templates and provide assistance with formatting as required.
• Produce/format presentations using Microsoft Powerpoint for internal and external meetings.
• Prepare and format documents such as letters, reports etc using appropriate Company software.
• Organise Vendor and purchase requisition information using SAP as required.
• Coordinate and prepare Department management reports, such as weekly, monthly reports etc.
• Administer SPS expenses, petty cash, and alike according to established procedures
• First Priority Co-coordinator – Update SPS targets and objectives and KPI’s on a monthly basis into first priority
• Risk coordinator for SPS team – Organizing risk meetings, updating risk report in CGR and heat map
• Credit card – Reconciling all SPS credit card transactions on a monthly basis

Essential Skills / Qualifications:
• Previous demonstrable experience in a similar role, providing high level administrative support to a team.
• Understanding of the project requirements and implications
• Advanced proficiency in Microsoft Office.
• Detailed-orientated
• A minimum typing speed of 60 wpm with 90% accuracy.

Desirable Skills / Qualifications:
• Very strong organizational skills.
• Strong team working skills.
• Enthusiastic and ability to multi-task.
• Service focused attitude in providing high level of support.
• Excellent written and verbal communication skills
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