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  • Job reference: RMS0100211

Administration Officer – Site Project Team

  • Sector: Commercial
  • Location: Chinchilla QLD
  • Job type: Contract
  • Date posted: 04/10/2011
  • Time left:
    d h m s
    (16/10/11)
This vacancy has now expired.
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The Company:
A leading Australian coal seam gas explorer and producer focused on developing its world-class reserves for domestic and international supply.

The Role:
The Incumbent will provide administration support to the site project team assisting with the overall administration of the Company Project Upstream activities.

Position Specific
• Coordinate site office and reception daily works. Provide reception relief when required
• Monitor and evaluate site administrative practices, systems and procedures to identify best practice and develop and implement new administrative systems and processes for increased efficiency
• Manage the office by being the secondary contact for enquiries, screening telephone calls, providing appropriate responses to staff and external clients
• Provide assistance to the Superintendents, Supervisors and Inspectors as Directed by the Site Manager
• Coordinate site IT issues as required
• Draft correspondence as required and collect information and data to compile reports and papers
• Manage procurement of all office supplies of stationary, equipment and furniture purchase, storage and management of all stationary and resources essential for the operation of the Office
• Procession the data and store in hard and or soft copy format in accordance with procedures
• Actioning internal and external requests for data and documentation
• Gathering data and information for daily reports and project schedules
• Certifying Contractor and Vendor invoices
• Maintaining registers and files
• Establish and maintain effective communications with, and provide assistance to, site superintendent’s, project inspectors, consultants and contractors
• In addition to these duties, the field Administrative Assistant will be expected to perform such other duties as may from time to time be assigned by the Company. The Field Administrative Assistant may be required to carry out such other instructions and directions as the Company may from time to time reasonably and lawfully give to you.

Essential Skills / Qualifications:
• Experience in a similar administration position within a project environment
• Understanding of accounts payable and other administrative processes within a large corporate environment
• Advanced knowledge of Microsoft Suite (Word, Excel, PowerPoint and Outlook)
• Ability to work alone and unsupervised on occasions
• Ability to deal with stakeholders at all levels and capacity to deal with the occasional difficult or hostile customer
• Maintain confidentiality
• Flexibility to undertake new tasks and take on new responsibilities as the project enters the construction phase
• Self Starter
• Effective communicator
• Team Player
• Ability to deliver a safe and committed team culture and meet project targets and priorities
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