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  • Job reference: RMS0156033

Administration Support- 23080

  • Sector: Commercial
  • Location: Whitley
  • Job type: Contract
  • Date posted: 12/05/2015
  • Time left:
    d h m s
    (25/05/15)
This vacancy has now expired.
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The Company:
Our Client is a world leading Automotive OEM which is responsible for some of the most iconic 4x4's & Sports Cars produced. Due to the huge demand for current models and substantial investment in future projects there is a requirement for more resources across the business in engineering & manufacturing on a contract basis.

The Role:
Arrange travel and prepare travel itineraries, visas and accommodation for the team
Arrange meetings, manage diaries, meeting rooms and conference/telepresence facilities
Arrange Notary visits and support the meeting as required ¿ Deal with incoming post, emails and telephone calls, responding as required
Liaise with internal and external stakeholders, customers, suppliers, visitors
Maintain the Minutes Register/Minute Books/Company Registers
Manage incoming and outgoing post/courier packages
Manage stationery and equipment supplies
Manage the departmental physical filing system including off-site storage
Manage quarterly reporting to Deloitte and TML
Manage the allocation of desk/car park space in HQ
Manage work experience/work placement candidates
Process Expense claims for members of the team
Provide general secretarial and administration support
Support Photocopying/Scanning/Printing documents as required
Support, on a monthly basis, the preparation and distribution of hard and soft copy Board, Audit and Security Committee Meeting Packs
Support the team in maintaining group company information and structure charts ¿ Support the team in preparation of presentations/documents/transaction bibles
Support the team in setting-up new starters
Support the maintenance of the OGC Website and collaboration sites
Support the team by attending meetings and taking minutes as required
Support management of finance documentation

40 Hour week Comparable Grade: initially Whitley may need to go to Gaydon once or twice a week.

Essential Skills / Qualifications:
Skills Required:
* A highly motivated, energetic and pro-active individual with excellent people skills
* Able to forge excellent cross-functional relationships and communicate succinctly at senior leadership level
* Confident and with excellent inter-personal skills, able to work with the minimum of supervision and able to escalate appropriately when required
* Able to work as part of a dedicated team, to take instruction, and to work pro-actively
* A high level of IT literacy with proven knowledge of MS Office tools and techniques, Word, Excel and Powerpoint
* Ideally, a working knowledge of Google Mail, Calendar and Docs
* Maintain the Company Secretarial Database (Blueprint) and run reports as required
* Manage the TCS Board App

Desirable Skills / Qualifications:
Experience in typing lengthy, detailed documentation to a high standard
Education to 'A' Level standard
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