Accessibility Links
  • Job reference: RMS0135226

Administrative Assistant IV

  • Sector: Commercial
  • Location: Anchorage
  • Job type: Contract
  • Date posted: 16/12/2013
  • Time left:
    d h m s
This vacancy has now expired.
Send jobs like this to my email    What's this?
The Company:
Our client is a leading global oil and gas operating company.

The Role:
This position is part of the North Slope Support Group (NSSG). The NSSG is a sub-department within Logistics and Infrastructure, a function within the AK Operations Unit. The NSSG provides travel and billeting support for most of the slope-based Company workforce – Contractor and direct Company.

• Process email/phone requests for new flights by using Flightplan and PLS (Oracle databases).
• Process incoming requests for schedule modifications or manifest changes in flights.
• Process incoming email/phone billeting requests.
• Understand and utilize the name-change process to ensure maximum confirmations for all requests.
• Communicate confirmed changes to the appropriate staff on the Slope.
• Understand and prepare the weekly Aviation/Exception report
• Process new hire information by setting up FlightPlan and PLS profiles
• Maintain up-to-date reference materials at workstation, including SS Flight Schedules, Bus Schedules and Contact information
• Maintain accurate digital records of all requests and changes--used for reference
• Key operator designation for nearby printers and fax machine-maintain consumable levels
• Special projects as requested

• With effect 3.1.14: Process all flight and billiting requests and changes using Shared Services (SS) iLogistics

• An in-depth understanding of Flight data systems
• An understanding of the Company functional org charts and the client work schedules.
• Professional demeanour, ability to communicate effectively with travelers, North Slope Admins, North Slope Team Leaders and Central Reservations staff.
• Adjust to constantly changing priorities and or workloads. .
• Must be willing and able to work a shifting 4/10 schedule
• Must be willing and able to work 6 am to 4 pm
• Must be willing and able to work a rotating schedule that includes weekend shifts and holidays

Knowledge of:
• Use of web-based applications is part of the job
• Familiarization with Windows OS 7, IE 8 and Chrome


This position requires a sense of propriety and consideration for others.
This position functions with minimal supervision and direction but within a team atmosphere. This position requires the ability to work on a non-standard, rotating, workweek utilizing a 4:10 schedule.
The NSSG is a progressive and diverse group. Proactive and creative thoughts and actions are welcomed and encouraged.

Essential Skills / Qualifications:
• Intermediate knowledge of MS Suite X with a high emphasis on Excel use.
• Associates degree desired but not mandatory
• Strong written and verbal communication skills are required– regular communications with inter-department and cross-slope personnel is part of the job.
• Proven analytical thinking and problem solving skills
• Ability to prioritize work with minimum supervision

Desirable Skills / Qualifications:
• 5+ years administrative experience
• Prior North Slope, Company office, or SSA Travel Planner experience
Similar jobs
Bid Manager Location London Duration permanent The Role: A leading supplier of Content Management Systems...
Joaquin Vicente
Company Secretarial Assistant Location London Duration 12 months The Role: The Role Based in the head office in London...
SAP Clerk Location Mackay, Queensland Duration 1 month One Key Resources, part of the Fircroft Group...

Back to Top

By clicking "Save" you consent to
receiving matching jobs based on the
job/page you are viewing by email from
Fircroft, as detailed in our privacy policy
Fircroft would like to keep you up to date with our current vacancies and latest company updates via email. Occasionally Fircrofts marketing may contain 3rd party or affiliate information, however we will not share your personal data with any 3rd parties without your consent. From time to time, we might contact you to get your views on the service you have received. To help you get the best out of Fircroft, we may personalise them based on your location and how you use
Fircroft would like to keep you up to date with the latest company updates and vacancies via SMS / Text messages
Your consent options above means that Fircroft cannot contact you about any new or alternative career vacancies. If you want Fircroft to only contact you about the role(s) you have applied for please continue, however if you would like to be considered for other positions please allow us to contact you by changing one or more of the above consent.