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  • Job reference: RMS0094098

Administrative Assistant

  • Sector: Commercial
  • Location: Moscow
  • Job type: Contract
  • Date posted: 25/06/2013
  • Time left:
    d h m s
This vacancy has now expired.
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The Role:
Key Job Responsibilities
Manages incoming calls/ correspondence/ take actions wherever necessary supporting Team members engaged on Project activities. Develops and Maintains Project and Shareholder Group Filing Systems. Maintain Project Contacts/ Calendar/ Visitors calendar. Implements Vice-President, Project Advisor and Project Manager requests. Prepares reports to monitor and control Department vacation scheduling.
Set up meetings/conference calls/ appointments, plan business trips in support of all Project activities, VP, Project Advisor, Commercial and Project Team members.
Provides administrative support to visitors including Project Team, Commercial Team etc: organize logistics/ coordinate schedules/ / provide secretarial services to visitors / organize social events.
Provide logistical support including travel, visas, registration, customs, apartment, schooling and other personal issues of Project Manager and Project Team members as necessary.
Draft/ format letters, make short translations, prepare documents for meetings, coordinate with translators. Provide support to and interact on a regular basis with Shareholders, EBU, Corporate Executive staff.
In all the above acts as back up to the Administrative Assistant to the Vice President when cover is required for absence, holidays, sickness etc; takes work direction from Project Advisor with overall allocation of admin support task coordinated by the Administrative Assistant to the Vice President.

Essential Skills / Qualifications:
Special knowledge, skills and abilities required:
• Strong Organizational skills
• Ability to be self organized to handle all scope of secretarial and admin duties
• Interpersonal skills including facilitation and results focus (critical)
• Excellent communication skills in order to provide support to and interact with BD organization, EBU, Corporate executive staff
• Strong written skills in Russian and English
• Trustworthiness, ability to keep confidentiality
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