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  • Job reference: RMS0100388

Administrative Assistant

  • Sector: Commercial
  • Location: South East
  • Job type: Contract
  • Date posted: 24/10/2011
This vacancy has now been filled.

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The Company:
A major international oil and gas operator.

The Role:
The successful candidate will:

• Co-ordinate departmental travel requirements (domestic & international)
• Arrange meetings – both on & off-site
• Preparation and distribution of agenda and pre-read material
• Minute taking and distribution
• Maintain action item log
• Set-up conference calls
• Maintain departmental filing system, organization charts, vacation schedule etc.
• Document dissemination
• Create / update Powerpoint presentations
• Photocopying, typing, answering telephone & taking messages
• Distribution of mail
• Calendar / diary management
• Preparation and submission of departmental expense reports
• Arrange ergonomic assessments if required
• Any other general office duties as required by your departmental Manager

Essential Skills / Qualifications:
The ideal candidate will have experience of working within busy administration departments for major oil and gas companies.

Essential traits for this role are:

• Flexibility
• Patience
• Proactive
• Enthusiasm
• Ability to multi-task
• Ability to work to tight schedule / deadline
• Ability to prioritise
• Ability to work as part of a multi-national team
• Effective communication
• Sense of humour
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