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  • Job reference: RMS0113028

Administrative Assistant

  • Sector: Engineering
  • Location: Fort McMurray
  • Job type: Contract
  • Date posted: 20/07/2012
  • Time left:
    d h m s
This vacancy has now expired.
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The Company:
Our client, a major owner/operating company, requires expertise for their ongoing oil sands mega-projects in Alberta.

The Role:
• Ensuring the site offices are capable of running in a safe and efficient manner
• Support the site construction team and to ensure the office environment is conducive to effective team work
• Record minutes of meetings as requested, prepare agendas, compile minutes and distribute.
• Arrange video/audio conferencing as required.
• Maintain boardroom calendar.
• Order office stationery supplies, business cards, computers, cell phones within authorities
• Receive routine correspondence and incoming mail; review, evaluate and distribute as needed
• Maintain and update the Project General notice boards
• Maintain Contact list as well as site distribution lists.
• Maintain Vehicle Log/ Request vehicle maintenance
• Submit team timesheets for approval
• Maintain filing associated with contract change orders, LEMS, RFI’s and project MOC’s.
• Assist with travel and accommodations by providing the flight and accommodations forms to staff.
• Set up and maintain files, procedural documents, organizational charts, etc.
• Provide on boarding assistance for new team members including computers, office setup, etc.
• Organize site visits for VIP’s, visitors, contractors, etc as requested
• Maintain an Asset log for the work group for tools, cameras, instruments, etc.
• Review documents and reports for format, content, grammar, spelling and make edits as necessary
• Compile, format and help prepare PowerPoint presentations
• Assist with the ordering and tracking of recognition gifts / promotional materials
• Liaise with and assist other Administrative staff, provide vacation relief where possible

Work schedule: 6am-4pm, M-F
Living allowance: No, Local Fort McMurray candidates for this position only
Transport to site: provided by Albian Bus
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