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  • Job reference: RMS0115473

Administrative Assistant

  • Sector: Commercial
  • Location: Moscow
  • Job type: Contract
  • Date posted: 07/09/2012
This vacancy has now been filled.

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The Company:
Position: Administrative Assistant (Project Support Technician)
Temporary project (till the end of 2012, prolongation is possible)
Location: Moscow, 5 min by corporate transport from Molodehnaya, Krylatskoe metro station
Salary: 43 000 rub gross
Working schedule: from 9 a.m. to 18 p.m. (5/2)
Project Team - Russians and expatriates.

The Role:
Reporting to the lead administrative assistant for the project, the administrative assistant will:

Provide administrative assistance to the Project Director, Deputy Project Director /Study Manager, Engineering Manager and Company Project team
Prepare documents and reports (generate, compile, merge, format, revise / edit, spell and grammar check based on the company’s general guidelines, and conform writing style for quality and consistency of documents)
Prepare and distribute meeting notes
Prepare and issue job bulletins
Maintain project files
Coordinate meetings
Establish conference calls for the team
Book conference rooms
Order catering for meetings
Manage office supplies
Make travel arrangements (domestic and international)
Prepare expense reports
Translate documents and communications (verbal and written )
Perform all activities in accordance with project execution plan, project procedure manual and job bulletins applicable to the work
Execute the work within scope, budget and schedule to health, safety, environmental and quality requirements

Essential Skills / Qualifications:
Experience and Qualifications:

Intermediate to advanced Microsoft Office XP Professional, Excel, PowerPoint, Adobe Acrobat Professional, Internet, Lotus Notes
Strong formatting skills for reports, documents, tables and charts
Extensive office administration experience in a wide range of challenging situations
Superior Russian verbal and written language skills
Advanced English verbal and written language skills
Ability to work in a fast-paced environment, and able to multi-task and handle interruptions
Ability to work with minimum supervision on your own or in a team environment
Excellent communication skills along with interpersonal skills
Good organizational skills, adaptable and flexible
Good attitude, eager to assist others
Fast learner, willing to ask questions and learn new things
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