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  • Job reference: RMS0120730

Administrative Assistant

  • Sector: Commercial
  • Location: Texas - Other
  • Job type: Contract
  • Date posted: 22/01/2013
This vacancy has now been filled.

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The Company:
Our client, a major oil and gas operator, is seeking an Administrative Assistant for one of their major projects.

The Role:
HES Administrative Asst
• 20% - Learning & Development Support
o Schedule training classes, secure rooms, prepare materials, resources & catering
o Establish and maintain a training register
o Facilitate low-level training as required (visitor inductions etc)
• 20% - HAZIDs, II&R, HES meetings Support
o Schedule workshops, secure rooms, prepare materials, resources & catering.
o Act as scribe for HAZID workshops, Incident Investigation workshops and HES meetings
o Assist with development of lessons learned presentation packages for incident investigations
• 20% - Action Management (Investigations & HAZIDs)
o Establish and manage an action register for all site based HES actions. Steward actions until closeout.
o Facilitate regular action review meetings with site management and action owners.
• 20% - IMPACT Database Management and HES Performance Monitoring
o Monitor and manage IMPACT database to ensure compliance with II&R process
o Collect and manage HES statistics. Compile monthly HES reports and adhoc reports as required.
• 20% - General Admin Support o HES Visitor management
o HES procurement – PPE, training materials, HES promotional materials, and R&A supplies etc.
o General data entry as required
o Shared drive management
o Assist HES team with document/presentation development and computer assistance (MS Office support)
o HES special projects as required

Essential Skills / Qualifications:
HS Diploma

Desirable Skills / Qualifications:
5+ years Administrative experience
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