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  • Job reference: RMS0124283

Administrative Assistant

  • Sector: Commercial
  • Location: Houston
  • Job type: Contract
  • Date posted: 04/04/2013
  • Time left:
    d h m s
    (11/04/13)
This vacancy has now expired.
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The Company:
Our client, an international oil and gas operator, is seeking an Administrative Assistant for one of their major projects.

The Role:
• Position will require strong Administrative skills in support on HES execution activities on a major capital project.
• Compile weekly/monthly HES-related reports i.e. Behavior Based Safety (BBS) Observation Metrics, OE Metrics, etc.
• Gather key injury/incident metrics for Project Leadership Team (PLT) meetings and HES reporting. Generate incident trending charts to show incident categories, corrective actions, and trends.
• Support BBS process by informing Project Leadership Team and various departments of up-to-date, weekly, and monthly trending data.
• Manage Safety in Design (SID) documentation process by creating SID deviations when necessary, conducting monthly meetings with module managers to discuss new SID items and their progress.
• Coordinate and ensure all training requirements (i.e. Injury Incident Free Workshops, Safety in Design, Smith System Driver Training, etc.) are met and interface with Company’s Learning management System (LMS) to ensure training attendance logs are submitted for employee completion credit.
• Perform basic document management activities and coordinating with project document management personnel to manage related documentation. Requires interface with document management systems such as e-room
• Generate and issue Incident and Injury Free newsletters to team members on a periodic basis.
• Provide technical and administrative support by gathering and organizing information for reports, scheduling meetings, and act as an HES resource to various departments and levels of management for the project.

Desirable Skills / Qualifications:
5+years Administrative experience. HES Admin experience a plus
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