Accessibility Links
  • Job reference: RMS0136920

Administrative Assistant

  • Sector: Commercial
  • Location: Calgary
  • Job type: Contract
  • Date posted: 26/02/2014
This vacancy has now been filled but please feel free to use the links below to send us your CV or view similar jobs.

Alternatively you can contact the recruitment consultant in this area by using the links on the right hand side of this page.
Send jobs like this to my email    What's this?
The Company:
Our client, a major owner/operating company, requires expertise for their ongoing oil sands mega-projects in Alberta.

This position is open to Canadian Citizens and Permanent Residents only.

The Role:
As an Administrative Assistant your main duties will involve:
• Provide secretarial support to manager and group members
• Provide backup support for floors Administrative Assistant(s)
• Assist Technician(s), when needed
• Carry out “department-wide” administrative assignments, e.g., usually on a rotational basis
 SAP HR Inquiries
 Recruiting Program
 Training, e.g., EXTRA Expense Account Training
The ideal candidate will also
• Serve as liaison with Human Resources (HR) to organize newcomers/visitors work permits/visas
• Maintain vacation records
• Carry out administration tasks, such as:
 Assist with meeting arrangements
 Make travel bookings, conference arrangements, and events arrangements
 Prepare and submit expense accounts
 Prepare letters, memos, presentations, faxes
 Perform clerical and general office duties, word processing, record and files maintenance, mail distribution, and telephone reception
 Track groups Training
 Coordinate vacations and absences with other Kearl Project Administrative Assistants
 Update Staff Database and Directory with group changes, as needed
 Prepare and submit business card/stationary orders for group members

Essential Skills / Qualifications:
As an Administrative Assistant you will have experience:
• Extensive knowledge of e-mail systems
• Extensive knowledge of word processing and data management systems, e.g., Microsoft applications: Word, Excel, PowerPoint
• Knowledge of Microsoft Access, Visio, Timewriting, EXTRA, and SHARP Timekeeping System
• Experience making travel arrangements and in-depth knowledge of expense reporting and other administrative systems
Similar jobs
Rob Marsh
Mechanical Design Engineers (Building Services) Location Cumbria Duration 12 months 3 new contract roles! Senior Mechanical Design Engineer...
Service Coordinator Location Dublin Duration permanent The Role: We are looking for a Service Coordinator to...
Diane Jones
Technical Assistant - Completions & Well Intervent Location Aberdeen Duration 12 months The Role: Onshore office role to deliver business &...

Back to Top

By clicking "Save" you consent to
receiving matching jobs based on the
job/page you are viewing by email from
Fircroft, as detailed in our privacy policy
Fircroft would like to keep you up to date with our current vacancies and latest company updates via email. Occasionally Fircrofts marketing may contain 3rd party or affiliate information, however we will not share your personal data with any 3rd parties without your consent. From time to time, we might contact you to get your views on the service you have received. To help you get the best out of Fircroft, we may personalise them based on your location and how you use
Fircroft would like to keep you up to date with the latest company updates and vacancies via SMS / Text messages
Your consent options above means that Fircroft cannot contact you about any new or alternative career vacancies. If you want Fircroft to only contact you about the role(s) you have applied for please continue, however if you would like to be considered for other positions please allow us to contact you by changing one or more of the above consent.