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  • Job reference: RMS0140570

Administrative Assistant

  • Sector: Commercial
  • Location: Houston
  • Job type: Contract
  • Date posted: 10/04/2014
  • Time left:
    d h m s
This vacancy has now expired.
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The Role:
The Administrative Assistant will support the Drilling & Completions team executing administrative duties, including purchasing and requisition (GSAP/1SAP), compiling and distributing documents, coordinating meetings and conferences, maintaining calendars, arranging domestic and international travel.
Produce high quality documents, presentations, organization and charts
Perform document management activities for the team
Administrative duties such as copying, filing, faxing and distributing mail
Receive and route incoming phone calls
Create and maintain up to date contact lists
Assist with correspondence and maintain associated correspondence logs
Process requisitions and service entry sheets in 1SAP
Submit for processing and follow up on IT and Documentum requests
Maintain calendars and training schedules
Organize and coordinate functions, such as conferences, luncheons, and meetings
Expense reports creation and reconciliation of AMEX and VISA card transactions
Coordinate compilation of weekly report
Arrange domestic and international travel and; if needed, visas
Maintain and order department office supplies
Adhere to HSEC Policy and Management Standards

Essential Skills / Qualifications:

Minimum of eight (8) years administrative experience
Strong demonstrated proficiency in 1SAP, Documentum, MS Office Suite, including Word, PowerPoint and Excel and ability to create PDF files from native format files required
Strong oral and written communication and interpersonal skills
Document Management experience
Ability to work well in a team environment
Work under heavy time constraints
Initiative and creativeness
Ability to prioritize work with a minimum of supervision
Self-starter, able to plan and use time to maximum benefit
Decision making ability and good organizational skills are required as this position will be responsible for decisions regarding day-to-day activities
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