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  • Job reference: RMS0143971

Administrative Assistant

  • Sector: Oil & Gas
  • Location: Baku
  • Job type: Contract
  • Date posted: 25/06/2014
  • Time left:
    d h m s
This vacancy has now expired.
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The Role:
“Only candidates who already have the rights to work in Azerbaijan will be considered for this role”.
• Provide support to all visitors to onshore terminal and where appropriate existing terminal facilities
• Assist in facilitating meetings, presentations and workshops
• Assist in the general office logistics, as required by management
• Responsible for a variety of office administration duties, including but not limited to:
- Compiling, processing and updating Project data
- Maintaining a filing system with Delivery / Construction Manager
- Distributing and filing of project correspondence with /for Delivery / Construction Manager
- Organise conferences and meetings with / for Delivery / Construction Manager
- Maintaining leave / rotation register for all client's PMT
- Maintaining calendar for Delivery / Construction Manager
- Arranging business and other travel in conjunction with client's travel department, for Delivery / Construction Manager
- Liaison with business expense team
- Coordination of international post in conjunction with administration department

• Competent in communicating in English language, both verbally and written, together with an understanding of Azeri and Russian languages
• Good inter-personal skills
• Track record in organisational skills for administration tasks
• Ability to interact / communicate with all other administrative and management functions within a busy site environment
• Understanding of local culture within Azerbaijan
• Flexibility in approach – willing to take on “non-core duties”

• Track record of experience in a similar role leading to development of the following skill sets:
o Working / interfacing within a busy site establishment
o Ability to assist in the organisation of busy office environment, dealing with both national and expat team members
• Ability to work with interdisciplinary teams and communicate with various members
• Previous knowledge and experience of working with the client's operating procedures or equivalent

Essential Skills / Qualifications:
• Knowledge and understanding of software packages – Windows, Excel, Power point, word, outlook
• Recognised administrative qualification

Desirable Skills / Qualifications:
• Recognised business qualification in business or administration related fields
• Speed writing and or shorthand skills
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