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  • Job reference: RMS0146861

Administrative Assistant

  • Sector: Oil & Gas
  • Location: Baku
  • Job type: Contract
  • Date posted: 29/09/2014
This vacancy has now been filled.

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The Role:
“Only candidates who already have the rights to work in Azerbaijan will be considered for this role”.
•Organise meetings and events on behalf of the SCPX Pipeline Project Manager and team. Logistical responsibility for all meetings both internal and external (venue/room, issuing Agenda, inviting attendees and monitoring responses). Attend meetings (as required) produce action tracking spread sheet which records actions of the meeting.
•Arrange / complete all travel arrangements including hotels, taxis / cars, flights and visas.
•Track team actions, supporting team performance with respect to timely closure.
•Prepare and edit various documents in Word; prepare and edit presentation slides; prepare and edit spread sheets in Excel; prepare and issue documents within DocuSign.
•Co-ordinate the registering, tracking, and approval of change management documentation,
•Co-ordinate the registering, tracking, and approval of contactor query, deviation, and concession documentation.
•Arranging site visit of Project visitors according to the Site Visit Project Procedure
•Carry out general administrative tasks, filing, photo copying etc.
•Assisting other departments/groups as required
•Prepare materials in relation to upcoming appointments, meetings, conferences or external visits well in advance of the event.

•Strong verbal & written communications skills.
•Competent in communicating in English both written and spoken.
•Ability to work on own initiative and be a team player.
•Good inter-personal skills.
•Fluency in Microsoft Office 2010 applications.
•Demonstrated teamwork, communication and organisational skills.
•Exceptionally well organised; strong work ethics and willingness to work hard to achieve objectives.
•Highly self-motivated and goal oriented.
•Fast learner motivated by new challenges.
•Ability to work under the pressure.
•Ability to work in large group of Project personnel.
•Ability to work with personnel at all levels.

Essential Skills / Qualifications:
General education.
•English and Azerbaijani Language skills
A minimum of 3 years’ experience in similar roles.

Desirable Skills / Qualifications:
University Degree preferable.
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