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  • Job reference: RMS0153323

Administrative Assistant

  • Sector: Commercial
  • Location: St. John's
  • Job type: Contract
  • Date posted: 11/05/2015
This vacancy has now been filled.

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The Company:
Our client, a diverse Canadian Energy Company, plans new developments estimated at $12+ Billion over the next 5 years.

This position is open to Canadian Citizens and Permanent Residents only. Residents of Newfoundland & Labrador will be given first consideration for this position.

The Role:
The Administrative Assistant will have the responsibility:

• Create and maintain organizational charts.
• Assist functional departments such as Document Control, Information Technology, Human Resources and Quality with various tasks and projects.
• Assist with planning and preparation of department/function specific processes.
• Perform word processing, filing, scanning, binding, photocopying as required.
• Ensure project documentation processes are followed.
• Coordinate travel arrangements, meetings, arrange for facilities, equipment and refreshments (onsite and offsite).
• Assist with the new hire process with respect to seating charts, access cards and office name plates.
• Coordinate training materials for orientations of various sites.
• Update forms and templates.
• Complete expense claims.
• Maintain and update Benefits database of the trades people Work Force requests, referrals and demobilizations from Contractors onsite.
• Create requisitions and/or change orders for purchase orders for various food vendors, couriers, transportation, hotel and other suppliers. Track expenditures accordingly.
• Generate document numbers through Documentum (Information Management System) for letters, reports and ensure original is filed accordingly.

Essential Skills / Qualifications:
The Administrative Assistant will have previous experience:

Proficiency in administrative services with 3 to 5 years of work experience as an administrative assistant and/or secretary.
General experience in an office environment is required, with experience working in a project environment would be considered an asset.
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