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  • Job reference: RMS0161496

Administrative Assistant

  • Sector: Commercial
  • Location: Yuzhno-Sakhalinsk
  • Job type: Contract
  • Date posted: 07/10/2015
  • Time left:
    d h m s
    (09/11/15)
This vacancy has now expired.
The Company:
Big Oil and Gas company is looking for Administrative Assistant

The Role:
1. PCard; All the processing forms are saved. Use as an example when create your PCard Report:
2. IT Requests;
3. Travel Reservations – all
4. Weekly Report consolidation for Harlan (every Friday);
5. Teleconference Requests via Intranet.
6. Cell Phones handling (purchase, sim-cards)
7. Stationary;
8. Ergonomic Devices Ordering from Service Center;
9. Gifts ordering and distribution (gifts for Safety Meetings);
10. Business Cards;
11. Phone Directory Update;
12. Timesheets;
13. Emails Distribution / UPST-PROC-ENL-Procurement update;
14. LOA numbers provision ;
15. Documentation Filing;
16. FCPAs Filing;
17. Year End Letters;
18. Vendor Creation Process in eSpeedBy (need to do when backfilling Violetta);
19. Requests for IPES ;
20. Manager’s Documentation
21. Create a Surveys
22. POA renew
23. PPE ordering and distribution through all PRC personal
24. Mail delivery

IPES:
• Service Entry Sheets;
• CAT/X-CAT Material Requisitions;
• Service Requests (for PO creation, extension etc.);
• GRs;
• LVPO Creation;

Essential Skills / Qualifications:
The candidate would have a university degree and 2-5 years of work experience in similar types of businesses.
Strong English skills are mandatory.
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