Accessibility Links
  • Job reference: RMS0102807

Administrative Assistant / Office Coordinator

  • Sector: Engineering
  • Location: Houston
  • Job type: Permanent
  • Date posted: 15/11/2011
This vacancy has now been filled but please feel free to use the links below to send us your CV or view similar jobs.

Alternatively you can contact the recruitment consultant in this area by using the links on the right hand side of this page.
Send jobs like this to my email    What's this?
The Company:
Internationally respected designer and manufacturer of flow line connecting solutions.

The Role:
Definition:

Working under the supervision of the General Manager, the full‐time
Administrative Assistant / Office Coordinator oversees and manages all office procedures and other tasks as assigned by the General Manager.


Duties and Responsibilities:

1. Oversee all aspects of general office coordination.
2. Maintain office calendar to coordinate work flow and meetings.
3. Maintain confidentiality in all aspects of client, staff and company information.
4. Monitor and assist with maintenance of the organization’s website.
5. Interact with clients, vendors and visitors.
6. Answer telephones and transfer to appropriate staff member.
7. Open, sort and distribute incoming correspondence, including faxes and email.
8. Sign for and distribute UPS/FedEx or similarly delivered packages.
9. Prepare responses to correspondence containing routine inquiries.
10. Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing, and filing.
11. File and retrieve organizational documents, records and reports.
12. Coordinate and maintain records for staff, office space, telephones, parking, company credit cards and office keys.
13. Coordinate and direct office services, such as records, budget preparation, personnel and housekeeping.
14. Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office, PeachTree or other programs.
15. May conduct research, compile data and prepare papers for consideration and presentation to the General Manager, staff and Board of Directors
16. Set up and coordinate meetings and conferences.
17. Prepare agendas and make arrangements for committee, Board or other meetings.
18. Interact with the organization’s Board of Directors.
19. Attend Board, committee meetings or other meetings as requested in order to record minutes.
20. Compile, transcribe and distribute minutes of meetings.
21. Make travel arrangements for staff, Board and contractors.
22. Collect and maintain inventory of office equipment and supplies.
23. Research, price and purchase office furniture, equipment and supplies.
24. Arrange for the repair and maintenance of office equipment.
25. Support staff in assigned project‐based work.
26. May supervise contractors and other support personnel.
27. Assists in special events, such as fundraising activities leadership meetings.
28. Assist with overall maintenance of the organization and its offices.
29. Work area should be kept clean and tidy at all times.
30. Other duties as assigned by General Manager


Knowledge, Skills and Abilities:

1. Computer literate.
2. Good writing, analytical and problem‐solving skills.
3. Knowledge of principles and practices of organization, planning, records management and general administration.
4. Ability to communicate effectively.
5. Ability to operate standard office equipment, including but not limited to, computers, telephone systems, typewriters, calculators, copiers and facsimile machines.
6. Ability to follow oral and written instructions.

Essential Skills / Qualifications:
Minimum Qualifications:

1. At least three (3) years experience in general office responsibilities and procedures.
2. Must be computer literate.
3. Knowledge of principles and practices of basic office management and organization.
4. Knowledge of the basic principles and practices of bookkeeping.
5. Ability to work well either alone or as part of a team.
Similar jobs
HSSE Data Specialist Location Calgary, Alberta Duration 24 months renewable The Role: As a Data Management Specialist and frequent user...
Equipment Operator (Grand Prairie) Location Grande Prairie, Alberta Duration 6 months renewable The Role: Description: The Equipment Operator performs all...
Equipment Operator (Red Deer) Location Red Deer, Alberta Duration 6 months renewable The Role: Description: The Equipment Operator performs all...

Back to Top

By clicking "Save" you consent to
receiving matching jobs based on the
job/page you are viewing by email from
Fircroft, as detailed in our privacy policy
Fircroft would like to keep you up to date with our current vacancies and latest company updates via email. Occasionally Fircrofts marketing may contain 3rd party or affiliate information, however we will not share your personal data with any 3rd parties without your consent. From time to time, we might contact you to get your views on the service you have received. To help you get the best out of Fircroft, we may personalise them based on your location and how you use fircroft.com
Fircroft would like to keep you up to date with the latest company updates and vacancies via SMS / Text messages
Your consent options above means that Fircroft cannot contact you about any new or alternative career vacancies. If you want Fircroft to only contact you about the role(s) you have applied for please continue, however if you would like to be considered for other positions please allow us to contact you by changing one or more of the above consent.