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  • Job reference: RMS0110058

Administrative Assistant - Senior

  • Sector: Commercial
  • Location: Houston
  • Job type: Contract
  • Date posted: 04/06/2012
  • Time left:
    d h m s
This vacancy has now expired.
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The Company:
Our large Oil and Gas client is in need of a Senior Administrative Assistant for a 3 month contract opportunity.

The Role:
To facilitate the achievement of team goals and objectives by providing business systems, project management and analytical support to the Vice President – External Affairs and External Affairs Team

- Support the compliance and implementation requirements of the Company’s branding standard.
- Conducts research and analytical studies on a variety of programs and issues.
- Assist in the development of key standards and processes for Petroleum External Affairs and Community
- Provide EA support to the Emergency Response Communications Team
- Provide feedback / suggestions on achievements / issues within the Department.
- Composition and production of high quality documents and presentations, ensuring confidentiality, accuracy and timeliness.
- Editorial control of reports (including checking grammar, format, etc.) to ensure uniformity of presentational style in departmental reports, publications, newsletters
- Coordination of on-line photo library
- Development and maintenance of the department’s website where applicable.
- Preparation of spreadsheets for departmental registers where applicable
- Proper usage of MS Office productivity tools including (erooms, Petroleum Extranet Portal, Documentum, Network Drive)
- Establish and maintain Documentum and Eroom content for Global External Affairs team
- Use of 1SAP to raise requisitions, create service entry sheets, manage workflow arising from departmental procurement
- Provides staff support to committees or other departments, as assigned
- May assist in budget preparation and administration.
- Other projects / assignments as assigned

Essential Skills / Qualifications:
- Bachelor’s degree in Business or Communications preferred
- Minimum of eight years clerical or administrative experience
- At least two years experience in the oil and gas industry, highly desirable
- High degree of flexibility in work assignments
- Strong analytical, problem solving, and organization skills
- Well-developed oral and written communication and interpersonal skills
- Demonstrated proficiency in MS Office Suite, including PowerPoint, Access, Excel and Word, and ability to create PDF files from native format files required
- Must be comfortable working in a fast-paced, frequently changing environment
- Strong team orientation
- Initiative and creativity is required
- Must be a self-starter and be able to plan and use time to maximum benefit
- Ability to prioritize work with a minimum of supervision
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