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  • Job reference: RMS0121375

Administrator - Marketing Sales - 23762

  • Sector: Commercial
  • Location: Whitley
  • Job type: Contract
  • Date posted: 26/02/2013
  • Time left:
    d h m s
    (05/03/13)
This vacancy has now expired.
The Company:
Our Client is a world leading Automotive OEM which is responsible for some of the most iconic 4x4's & Sports Cars produced. Due to the huge demand for current models and substantial investment in future projects there is a requirement for more resources across the business in engineering & manufacturing on a contract basis.

The Role:
- To provide Administration and Coordination support to the Marketing Sales and Service (MSS) and Human Resource Business Operations (HRBO)
- Raising and processing Purchase Orders and all requisitions on behalf of the MSS HR Team Management of minutes and actions from all Team Meetings
- Coordination of all activities and logistics relating to Global and Local HR Team Meetings and Conferences, included but not limited to conference room and technology bookings, travel and accommodation
- Coordination of MSS HR Team Inductions, including visits by Global HR Team Members to the UK Ordering of Stationery on behalf of MSS and HRBO HR Teams
- Diary Management using Google Mail Coordination of all approvals generated by Marketing Sales and Service activities, including filing and archiving in accordance with departmental and company processes
- Completion and filing of visa applications for travel on behalf of the MSS and HRBO HR Teams
- Ordering and coordination of all Hardware and Software orders on behalf of MSS and HRBO HR Teams Administration, including regular generation of reports and ad-hoc enquiries from Catalyst Performance Management System for the MSS and HRBO HR Teams
- Training of Local and Global HR Team Members in relation to all activities involving the Catalyst Performance Management system Management and tracking of all compliance related activities on behalf of the MSS and HRBO HR Teams Raising of promotion contracts on behalf of the UK based
- Ad hoc administration and coordination tasks as required.
- Recruitment activities including arranging interviews, room bookings and visitor bookings
- Management of all information relating to Recruitment activities on behalf of MSS and HRBO HR Teams
- Data entry & production of departmental reports using Microsoft Excel Spreadsheets.
- Collection of data & information from a variety of sources (inside and outside of Company) and collating/summarising for use by the department.
- Able to handle highly confidential information sensitively and appropriately.
- Dealing with telephone queries on a wide range of subjects.
- Produce presentations and papers for meetings Dealing with general correspondence e.g. letters, faxes, e-mails, telephone calls and responding where appropriate.

Essential Skills / Qualifications:
- High level of computer literacy/competence; excellent skills in Microsoft Office (Word, PowerPoint, Excel) and Google Mail.
- Strong interpersonal skills including the ability to develop effective working relationships and work as part of a team.
- High level of written and verbal communication skills.
- Planning and problem solving skills able to demonstrate can act with diplomacy
- High level of accuracy and attention to detail.
- Demonstrated abiity to prioritise, work to tight dealines, adapt to and negotiate varying demands of department.
- Experience of working in a support capacity to Senior Executives and wider department.
- Able to demonstate high level internal and external customer service skills.
- Experience in dealing with confidential matters, and able to exercise strict discretion.
- Excellent personal presentation and ability to represent the Company in a highly professional manner.
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