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  • Job reference: RMS0123016

AP Supervisor

  • Sector: Commercial
  • Location: Thailand
  • Job type: Permanent
  • Date posted: 22/04/2013
  • Time left:
    d h m s
    (29/04/13)
This vacancy has now expired.
The Role:
DUTIES: AUTHORITY
- Administer the processing and verification of invoice details, review Trial Payment
- Register for accuracy of invoice details, and perform coding corrections resulting m review.
- Distributing invoices to purchasing department for further authorization process and final approval from the designated managers.
- Making sure the invoices are approved by the designated managers with accordance to the Authority Limit Matrix (ALM).
- Ensuring recording of all invoices in the PeopleSoft Accounts Payable System.
- Monitor internal aging report of unpaid invoices, communicate needs and follow up with action parties regarding the status of pending invoices requiring pricing authorization, goods receipts, approvals etc. to achieve completion of actions and clearing of invoices for payment according to terms. Perform detailed analysis and resolution where necessary.
- Perform coding review and validation of bank transfers.
- Perform PO based invoice matching where required.
- Handle inquiries and provide factual responses in a timely manner both internally and externally.
- Complete ad-hoc journal vouchers in a timely manner as required by the monthly close schedule.
- Distribute AP Open Invoice reports to Rig Accountant for review and feedback, establish and maintain local AP Open Invoice report files.
- Assist Rig Accountant in ensuring all invoices are properly supported and approved.
- Prepare account analysis as directed by the Sector Controller II
- Support the Sector Controller with various assignments as required such as quarterly control self assessment, annual audits.
- Notify Rig Accountant and Sector Controller for any irregularities found in invoice, PO or approval.
- Preparations of payment run in accordance with the agreed timetable

Essential Skills / Qualifications:
- Bachelor degree with a major in Accounting or Finance
- A minimum of 3-5 years of progressively increasing responsibility within the accounting function. General ledger accounting experience in large multi-company environment.
- A good working knowledge of accounting policies and procedures as well a proficiency in the use of computers and related software to accomplish work objectives. The ability to work in a fast-paced environment and flexibility to work hours needed to meet deadlines
- Good oral and written communications skills; possess high level of self-integrity, ingenuity and initiative. The ability to work in a fast-paced environment and flexibility to work hours needed to meet deadlines.
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