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  • Job reference: RMS0154371

Assistant Buyer - Supply Chain

  • Sector: Commercial
  • Location: Stone
  • Job type: Contract
  • Date posted: 30/03/2015
  • Time left:
    d h m s
    (06/04/15)
This vacancy has now expired.
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The Company:
Our client is a leader in power and automation technologies that enable utility and industry customers to improve performance while lowering environmental impact. They operate in around 100 countries employing over 145,000 people.

The Role:
• Execute all supply chain management and procurement activities in accordance with the supply chain management procedures
• Assist the Tendering Department (on an as and when required basis) with regards to tendering activities as per the requirements of the local PS Division.
• Issuing Request for Quotations, where required using the appropriate format of the local PS Division e.g. electronic format, hard copy format, eSourcing platform, etc.
• Obtain and/or negotiate final prices, deliveries, commercial terms and conditions with suppliers once compliant technical and commercial bids are available on an as and when required basis
• Prepare price comparison tables (or similar) along with, as appropriate, a total cost overview (identifying and comparing foreign exchange rate influences, transportation costs, NPV calculation on different payment terms, etc.) and seek approval from the local PS Division Line Manager before communicating and concluding negotiations with suppliers.
• Prepare and release purchase orders in SAP after obtaining relevant approvals in SAP as per the local Division levels of authority protocols.
• Obtaining timely order acknowledgement from the suppliers; and the subsequent reviewing of these documents for compliance to the terms of the purchase order.
• Managing the purchase order, i.e. administration of invoices (assist in the resolution of any invoice query) undertaking the routine and timely expediting of all materials/services and documentation as required by the project delivery team, notification of vendor when in breach of contract (delay, etc.), preparing and negotiating claims. Allied with the issuing of progress reports to reflect these activities.)
• Identify potential new suppliers.
• Liaising between suppliers and relevant internal departments.
• Establish discount/ rebate structures with suppliers on an as and when required basis (as identified by the local PS Division Line Manager).
• Inputting cost reductions achieved on the purchases made into the Group reporting system in accordance with Group Instructions.
• Assisting in the collation of KPI data and checking costs, quality and levels of service.
• Producing reports and statistics as asked for by the local PS Division Line Manager.
• Provide administration support to the supply chain management team as and when the need arises.
• Undertake additional duties as required by the local PS Division Line Manager.
• To follow code of conduct and ethics.
• Monitor compliance to health and safety as well as business ethics within operational work, contracts and negotiations.
• To regularly review the open purchase orders (as per local division SCM process and as directed by the local PS Division Line Manager) and take necessary actions for closure of open purchase orders as and when due for closure.
• To co-ordinate with SAS where there are any discrepancies in the completion of the GRN process.
• Undertake additional activities as required by the local PS Division Line Manager.

Essential Skills / Qualifications:
MCIPS qualification with a minimum of 5 years in Project Supply Chain

- Experience in a project environment.
- Experience in a supply chain function.
- Team player.
- Knowledge in computer applications e.g. SAP, MS office suite, etc.
- Self motivated and self starter.
- Process oriented.
- Good communication skills.
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