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  • Job reference: RMS0099435

Assistant Travel Coordinator

  • Sector: Oil & Gas
  • Location: Perth
  • Job type: Contract
  • Date posted: 25/08/2011
This vacancy has now been filled but please feel free to use the links below to send us your CV or view similar jobs.

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The Company:
Our Client is an International Oil and Gas Operator involved in 2 of Australia's largest LNG Projects based in Western Australia.

The Role:
Support and Further Develop Travel Process and Procedures.
• Facilitate Travel Inductions for project personnel.
• Further develop Travel processes, procedures and tools for greater efficiency.
• Engage key stakeholders to develop and improve Wheatstone Travel processes.
• Further develop relationship with CWT.
• Engage with HES to include their process and procedures in the travel process. Support all aspects related to Wheatstone Travel Reservations
• Be available and flexible for after hours travel bookings roster.
• Provide support to personnel requesting travel.
• Coordinate and manage register of all staff required to travel.
• Ensure all travel process requirements are met.
• Liaise with CWT to arrange flight, hotel and car bookings.
• Ensure timely issue of air tickets for all bookings.
• Provide advice and support to travellers requiring visas for entry to destination.
• Ensure bookings comply with Global Travel procedures.
• Engage with Wheatstone Admin Assistant’s and Supervisors to ensure awareness of team movements.
• Coordinate traveller requirements for amendments to itineraries when required. Support the timely and accurate costing of all travel related expenses in TEA
• Maintain register of flight bookings
• Reconcile all flight bookings to travel expenses incurred
• Liaise with Project Controls on appropriate coding for Travel Expenses
• Generate monthly allocation of Travel Expenses in TEA Provide Adhoc support to the Finance Team
• Support maintenance of costing structures.

Essential Skills / Qualifications:
Corporate Travel
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