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  • Job reference: RMS0108155

ASU Generalist Part Time

  • Sector: Engineering
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 06/04/2012
This vacancy has now been filled.

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The Company:
A major Global operator focusing on Exploration and Production operating in more than 110 countries and employing over 100,000 people. A leader in the Oil and Gas and Petrochemical Industries priding themselves in their innovation and Environmental/Energy Efficiency

The Role:
The position is required to coordinate closely with the staff SSU for the Department.
Provide all administrative suppport to technical staff.
Perform business support activities (in line with P&T business support menu of activities) for technical & commercial staff:
SERP Timewriting and SAP TMS/ Expenses 1st line support general/ basic issues/questions, ensure compliance.
Usage and administration of departmental credit cards for defined low value/ low risk procurement
Staff on boarding/ off boarding (i.e. arranging user id, ordering hard- and software, arranging access to shared drives etc.).
Ensure the exit procedures will be observed etc )
Create and update organigrams, support for MOR rounds/ OR job postings.
Booking complex trips + visas
Management of on- and off site workshops/conferences, meetings, events including researching venues, negotiating with third parties, costing activities, full administrative responsibility before, during and after the event.
Prepare business documents, format Technical Report & provide Quality Check, distribute technical reports, filing activities, download/upload files in Livelink, maintain Shared Folders.
Provide general admin support where applicable, i.e complex/large scanning, printing, reproduction, binding, typing, faxing.
Liaise with SRE on stationery, office machines, pigeonholes, cabinets & trolleys
Coaching technical staff with administrative tasks which do not fall under the ASU menu of activities. This will include use of the available self-help tools (e.g. book-it, HR Online).
Additional administrative/ hybrid activities which are location or business unit specific including for example HSE administration and Quality System administration.

Essential Skills / Qualifications:
Proven experience in an administrative role
Proficient with standard office software; including Excel, Word, PowerPoint, Outlook
Solid experience with the various tools/ systems (e.g. book-it, *SERP timewriting, SAP TMS/ expenses, Live-Link, TRIM)
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