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  • Job reference: RMS0161269

Bi-lingual Administrative Assistant

  • Sector: Commercial
  • Location: Calgary
  • Job type: Contract
  • Date posted: 22/03/2016
  • Time left:
    d h m s
    (27/04/16)
This vacancy has now expired.
The Company:
Our client is a large Owner/Operator with their Canadian operations based out of Calgary, AB. They are one Canada’s largest integrated oil companies focusing on the exploration and production of oil, natural gas and sulphur. Their projects are located throughout Canada focusing on the Oil Sands, as well as Natural Gas extraction throughout Alberta and BC.

The Role:
The Administrative Assistant will have the responsibility:

Setting up and coordinating daily/weekly meetings
Recording and distributing meeting minutes and relevant correspondence
Calendar management for DAR Manager
Replying to general information requests for both internal and external customers
Planning and coordination of team events or other offsite events
Management and coordination of travel details and bookings
Knowledge of common systems and processes
Training and support for staff expenses in the GCC – SAP system
Training and support for staff and contractors with timewriting and in the SERP system
Miscellaneous filing and reporting
Onboarding and Offboarding for all new contractors and staff
Oversee all aspects of general office coordination

Essential Skills / Qualifications:
• Proficient skills in Microsoft office including word, excel, power point and outlook
• Strong organization and communication skills
• Initiative to find and fill gaps to work-load level during activity fluctuations
• Solid ability to multi-task while dealing with multiple individuals and groups
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