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  • Job reference: RMS0161098

Bid Coordinator

  • Sector: Power & Energy
  • Location: West Midlands - Other
  • Job type: Permanent
  • Date posted: 04/01/2016
  • Time left:
    d h m s
    (25/01/16)
This vacancy has now expired.
The Company:
Our client specialise in the design, manufacture, assembly, test, installation and commissioning of bespoke solutions for the nuclear decommissioning, defence, and nuclear new build markets.

The Role:
The Bid Coordinator will Prepare and organise receipt of ITTs and produce workable copies

Supporting the Tenders Manager with the facilitation of weekly coordination meetings with all bid team members

The Bid Coordinator Communicates requirements to the bid team in respect of handling Protectively Marked Information (PMI)

Leads the production of Expressions of Interest (EoI) and Pre-Qualification Questionnaires (PQQ)

Development of case studies and company capability statements

The Bid Coordinator Administrates the proposal management software, maintains the bid collateral, keeping it up to date and relevant

Maintains client portal registration details, keeps them up to date

Monitoring and managing incoming and outgoing tender communication with the Client

The Bid Coordinator will be Responsible for arranging and tracking progress of bids through the internal stage gates

Organises and tracks submission and response of Technical Queries during bids

Liaises with external service professionals e.g. graphics, printing etc

Uploads submission documentation to client portals and print/produce hard copies

The Bid Coordinator Keeps abreast of market developments in terms of bid styles, materials and language

Keeps Bidding team contributions to CRM up to date

Assists with bidding KPI data

Management of stock bidding materials


The Bid Coordinator will be have Attention to Detail, Coordination and Administration expert, Written Communication skills, Technical Documentation, Layout Skills, Rational Problem Solving, Deadline-Oriented, Process Improvement, Planning & Organising, Flexibility.

Focuses on the customer- Works co-operatively with customers and stakeholders (internal and external) in order to meet and exceed their expectations.

Collaborates and Shares Knowledge- Seeks to create collective success through teamwork, knowledge sharing and mutual support.

Delivers Results/ Focuses on Solution - Plans what needs to be delivered and then focuses on making it happen

Contacts Network – establishes and maintains a wide network of contacts in the business

Adapts to change – Is able to respond positively to individual and organisational change

Acts with Integrity and Professionalism – Demonstrates trust and integrity in their day to day working.

Attention to Detail – can proof read, edit and review documents under pressure.

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