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  • Job reference: RMS0136693

Business Coordinator / Support

  • Sector: Commercial
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 17/01/2014
  • Time left:
    d h m s
    (19/02/14)
This vacancy has now expired.
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The Company:
With interests in over 20 UK Continental Shelf (UKCS) fields, my Client has one of the most significant exploration and production businesses in the offshore waters of the UK.

The Role:
• Preparation of all reporting and KPI’s across HR & Business Support functions including; Monthly ALT report, Business Plan reports and other ad hoc reports required by VP HR & Business Support

• Support VP in finalising HR & BS team priorities and tracking progress against these on a quarterly basis.

• Responsible for development of HR & BS IAPS plan and act as focal point for on-going review /updates across the team, feeding asset level plans.

• Support VP in review of budgetary reports and liaison with Finance, HR & BS functional leads to assess progress on P&B spend actuals v budget

• Support VP and HR & BS team in development and management of ‘Risks and Opportunities’ register for spend across HR & BS functions

• Planning and participation in all HR & BS Monthly meetings and tracking of actions vs. plan across functions

• Lead MCRS review for HR & BS team and feeder meetings, with support from HR & BS functional leads, as well as BI team.

• PA support for VP HR & Business Support, including calendar management, travel, expenses and planning/delivery of team events and offsites

• Act as secondary support to HR & BS functional leads in planning and delivery of team events (supporting functional administrators where relevant)

• Provide guidance/advice to others fulfilling any administrative support within HR & BS team and support broader team functional managers as required.

HSSE

Support visible commitment in leading HSSE excellence and completion of all mandatory training.

Develop a training matrix for broader HR & BS team and provide quarterly update on team performance against matrix

Essential Skills / Qualifications:
• Previous experience as PA / administrator to senior manager
• Previous work in an international environment
• System: SAP, Concur, Condeco and MS office packages (Outlook/Word/Excel/Powerpoint/SAP)
• Exceptional organisational and analytical skills
• Ability to work proactively and initiate problem solving
• File and data management knowledge
• Secretarial experience working within and across functional and delivery teams

Must demonstrate the following attributes:
• Self-starter
• Highly motivated
• Flexible
• Discretion and confidentiality

Must demonstrate the following skills:
• Must have excellent communications skills, both oral and written
• Organisational skills and ability to prioritise
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